Org. Manual: President

The President serves as the chief executive officer of the organization and, in this capacity, presides at all Chapter meetings and oversees the business of the Chapter. The President assumes office after serving an elected term as Vice-President/President-Elect. Although duties of the office officially begin on January 1, the transfer of responsibility begins at the ILA/ACRL Annual Planning Session (this executive board meeting is typically scheduled in November or December and is attended by both last year’s board members as well as the incoming board members) where the incoming President develops the meeting agenda, plans the following year’s activity, and compiles the budget.

The Chapter President approves expenditures and all payments (Secretary-Treasurer can also do these approvals). The President is also responsible for submitting the ACRL Plan for Excellence (the Chapter activities annual report) based on the fiscal year, which maps the  Chapter’s activities to organizational goals. This report is due in late Spring/early Summer. When asked, the President submits an ILA/ACRL report for the ILA Executive Board meetings.

The originals of all agendas, reports, and other documents are kept in the ILA/ACRL Google Drive. During the year, contact is maintained with all officers and committee chairs through regular Executive Board meetings to monitor the Chapter’s progress. The President prepares the agenda for such meetings and oversees arrangements for a mutually agreeable meeting place and facilities (in recent years these have all been through video conferencing).  The President calls Executive Board meetings monthly and appoints officers and members to fill ILA/ACRL offices and committee vacancies when they arise.

There are typically membership business meetings at (or in close proximity to) both Fall and Spring Conference (in recent years these have been held through video conferencing). The President develops the agenda and provides information and documents to communicate with the membership. Throughout the year, the President prepares news and information for publication in the ILA/ACRL Newsletter, the ILA Catalyst, and ALA/ACRL Chapter Topics. In addition, the President utilizes the Chapter listserv for current news items of interest and the “members-only” announcement list for official business items.

Schedule of Activities

November-December

During the term as Vice-President/President-Elect, begin planning for the presidential year. See the activity list for the office of Vice-President/President-Elect for details.

Plans and holds the ILA/ACRL Annual Planning Session to transition the Board.

January

Officially assume the office of President. 

Along with Vice-President/President-Elect and/or Chapters Council Representative, attend the Chapters Council at ALA Midwinter if possible.

Watch for ACRL National communication asking to update information about Chapter leaders on the website.

Prepare submission for the January/February ILA Catalyst.

March

Follow-up on Spring Conference arrangements. Work with ECC and Spring Conference Committee to publicize the conference on all social media channels and listserv.

Prepare submission for the March/April ILA Catalyst.

May

Spring Conference: prepare for the business meeting, or alternatively, you may have a zoom meeting in the days preceding or following the conference.

Post-conference follow-up (expenses and thank yous).

Prepare submission for the May/June ILA Catalyst.

June

In collaboration with the ACRL Chapters Council Representative, prepare annual report for National ACRL, called the ACRL Plan for Excellence – an ACRL staff member will prompt you via email. This is a fiscal year report, not a calendar year, so you will need to work with the past President to ensure all activities are accounted for.

Along with Vice-President/President-Elect and/or Chapters Council Representative, attend Chapters Council if possible.

July

Prepare submission for the July/August ILA Catalyst.

August

September

Hold ILA/ACRL Executive Board meeting if necessary.

Prepare submission for the September/October ILA Catalyst.

October

Prepare for a business meeting at ILA conference, or alternatively, you may have a zoom meeting in the days preceding or following the conference.

Attend the ILA conference.

Work with the Fall Program Chair to issue thank you notes to program speakers.

Send a report of the Fall Meeting to ACRL.

November

Submit an annual report to ILA.

Attend the ILA/ACRL Annual Planning Session and transfer materials to the incoming President. Update these Organization Manual pages and pass the revisions to the incoming President.

Prepare submission for the November/December ILA Catalyst.

December

Compile any required annual reports and send them to ILA or national offices. Sort papers for the Chapter archives and give them to the Secretary-Treasurer. Oversee or complete this process.

Write letters of appreciation to key individuals.

Ongoing

Communicate with officers and committee chairs, oversee activity progress, make appointments to fill committee vacancies, authorize expenditures, and monitor account balance.

Special Information

  1. Primary advice is: Start early and stay informed. Officers and Committee Chairs are likely to need assistance and/or encouragement which may be possible when time remains and information flows both ways.
  2. Whenever there is any doubt, utilize the Chapter Bylaws as guidelines in making decisions.
  3. BUDGET AND SUPPORT FROM ILA AND ACRL

There are two overarching organizations for ILA/ACRL: ILA and ACRL. The ILA/ACRL budget comes solely from ILA. The National ACRL communicated the decision to discontinue funding for state chapters in September 2023. 

1. ILA

Beginning January 1, the new President will submit bills to be paid. The normal procedure is:

    1. A bill from an activity is given to the Chapter President.
    2. The President completes an ILA Expenditure Authorization form.
    3. Submit the digital form with invoice or sales slip to ILA Office.
    4. Send a copy of the form to the Secretary/Treasurer for tracking purposes.

Background information:

ILA maintains one bank account for the entire association and maintains separate records for each roundtable, forum, or group within that one account.

For the record, ILA/ACRL used to have three separate funds: the general fund for most of the Chapter operating expenses, the Pat Foley Fund that provides scholarship awards for the Spring and Fall Meetings, and the Cooperation Coordinating Committee fund for committee activities. Now all of the money is in one fund. The CCC fund was absorbed in December 1993 to be used for the ad hoc committee on Resource Sharing created that fall.

2. National ACRL

Chapters may request to receive one free mailing list of national ACRL members in their state, as well as two complimentary webcasts. Chapters are also still encouraged to take advantage of the Virtual Chapter Speakers Bureau. The ACRL Chapter Speakers program gives ACRL Chapters the opportunity to invite members of the ACRL Board of Directors to virtually participate in chapter activities.

President

2024 Lisa Martincik, University of Iowa
2023 Laurie Neuerburg, University of Iowa
2022 Amandajean Nolte, University of Northern Iowa
2021 Mary Anderson, Central College
2020 Liz Riordan, University of Iowa
2019 Julia Dickinson Salting, St. Ambrose University
2018 Jennifer Sterling, William Penn University
2017 Beth McMahon, Central College
2016 Sara Scheib, University of Iowa
2015 Anne Marie Gruber, University of Dubuque
2014 Dan Chibnall, Grand View University
2013 Amy Paulus, University of Iowa
2012 Rebecca Funke, Des Moines Area Community College
2011 Ryan Gjerde, Luther College
2010 Mary Iber, Cornell College
2009 Brett Cloyd, University of Iowa
2008 Mary Heinzman, St. Ambrose University
2007 Jean Donham, Cornell College
2006 Rebecca Stuhr, Grinnell College
2005 Kathy Parsons, Iowa State University
2004 Ellen Neuhaus, University of Northern Iowa
2003 John Pollitz, St. Ambrose University
2002 Rachel Crowley, Morningside College
2001 Jane Campagna, Scott Community College
2000 Ed Goedeken, Iowa State University
1999 Chris Neuhaus, University of Northern Iowa
1998 Mary Beveridge, Drake University
1997 Mary McInroy, University of Iowa
1996 Robert Rose, University of Northern Iowa
1995 Tina Herb, Kirkwood Community College
1994 Leo Clougherty, University of Iowa
1993 Catherine Rod, Grinnell College
1992 Jill Miller, Kirkwood Community College
1991 Phil Van De Voorde, Iowa State University
1990 Jane Kemp, Luther College
1989 Patrick Wilkinson, University of Northern Iowa
1988 Marilyn Moody, Iowa State University
1987 Dorothy Persson, University of Iowa
1986 Elizabeth Kaschins, Luther College
1985 Jamie Coniglio, Iowa State University
1984 Patricia Foley, University of Iowa
1983 Patricia Foley, University of Iowa
1982 Corinne Potter, St. Ambrose College
1981 Sister Joan Sheil, Marycrest College
1980 David Martin, University of Iowa
1979 Charles LeMaster, Morningside College
1978 Art Hielkema, Northwestern College
1977 Kay Elliott, St. Ambrose College
1976 Marion Rains, William Penn University

Update these instructions for next year’s committee.