Organization Manual: Newsletter Committee Chair

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The concept of a committee to facilitate the exchange of information and flow of communication was inherent in organizing the Chapter. The Bylaws of 1984 designated a Communications Committee to publish a directory of academic and research libraries and prepare news for the Catalyst and other releases. The 1989 survey of the Chapter suggested additional communication would benefit the organization, and the Strategic Plan (1990) called for initiation of a newsletter. The bylaw amendments of 1998 called for renaming the Newsletter Committee.

The Newsletter Committee experimentally piloted an ILA/ACRL Newsletter through quarterly issues in 1991. The following year an ad hoc committee was established, and an editor and committee members volunteered. Triennial issues (March, July, and November) were published--timing that was favorably evaluated. Electronic editions (available via the ILA/ACRL lists and web site) became permanent in 1997. Beginning with the July issue of 1997 distribution of the print edition was restricted to ILA/ACRL members and, beginning with the first issue of 1998, the print edition was discontinued. Beginning in 2008 the newsletter changed frequency and format once again, with the use of the new iowaacrl website. Frequency changed to 7 smaller, more focused issues per year. In 2009, the two summer issues were combined, resulting in a total of six newsletters published during the year. All issues of the ILA/ACRL Newsletter since March, 1996 are to be found on the ILA/ACRL web site at http://www.iowaacrl.org/newsletter/index.html

The chair of the Newsletter Committee serves as editor and brings together articles and announcements not only from the Executive Board but also from the membership. Effort is made to reach all types of academic and research libraries.

Schedule of Activities

November
Attend the transitional ILA/ACRL Executive Board planning meeting as an ACRL Executive Board member. Discuss needs, events, and special activities of the coming year.   

December
Correspond with members of the Committee acknowledging their appointments and outlining the work that will be done and their expected contributions. Send a copy to the President so that communication channels are open. Assign the libraries to Committee members who will report on those specific institutions. Plan individual issues for the year and collect ideas for special themes for the March and Summer issues.

Plan to attend Executive Board meetings throughout the year to report on the Newsletter Committee, and to assume responsibility as appropriate.

January
Begin preparation for the first issue of the year. Send notice to newsletter committee members to collect news from their assigned libraries. January/February issue will also include a statement prepared by the President. Begin putting articles and images into the iowaacrl.org website and remind authors who have not sent their copy. Begin discussion of special topic for March issue and get volunteers to investigate and write pieces for that issue.

February
Once the newsletter is ready, you can publish the newsletter and send link to Electronic Communications Chair for inclusion on the Iowa ACRL homepage. Send email notice of new newsletter with link to ILA/ACRL listserv.  The Electronic Communications Chair will push out the information via various social networking sites. (Note: there is no longer a requirement to have the newsletter approved by the ILA  Office and the ILA liaison before publishing it, but it is good practice to have the President of IA/ACRL review it before publishing.)

Follow-up on special topic for March newsletter.

March
Once the newsletter is ready, you can publish the newsletter and send link to Electronic Communications Chair for inclusion on the Iowa ACRL homepage. Send email notice of new newsletter with link to ILA/ACRL listserv.  The Electronic Communications Chair will push out the information via various social networking sites.

Make plans for coverage of the Spring Conference and Business Meeting.

April/May (depending on date of Spring Conference)
Collect reports and photos from the Spring Conference, including a paragraph from the ILA/ACRL scholarship winner. Once the Spring newsletter is ready, you can publish the newsletter and send link to Electronic Communications Chair for inclusion on the Iowa ACRL homepage. 
 Send email notice of new newsletter with link to ILA/ACRL listserv.  The Electronic Communications Chair will push out the information via various social networking sites.

May
Remind newsletter committee members to collect news from their assigned libraries before everyone leaves for summer break.

June/July
Publish library news/special topics issue and letter from the president.  Once the Summer newsletter is ready, you can publish the newsletter and send link to Electronic Communications Chair for inclusion on the Iowa ACRL homepage. 
 Send email notice of new newsletter with link to ILA/ACRL listserv. The Electronic Communications Chair will push out the information via various social networking sites.

September/October
Prepare and publish pre-conference newsletter edition highlighting ACRL-sponsored sessions and officer candidates. Plan committee member coverage of ACRL-sponsored conference sessions and ILA/ACRL Business Meeting. Once the Spring newsletter is ready, you can publish the newsletter and send link to Electronic Communications Chair for inclusion on the Iowa ACRL homepage. 
Send email notice of new newsletter with link to ILA/ACRL listserv.  The Electronic Communications Chair will push out the information via various social networking sites. 
 

November
Collect reports and photos from ILA Conference, including a paragraph from the ILA/ACRL scholarship winner and complete newsletterElection results are normally included in this issue as well.  Once the Spring newsletter is ready, you can publish the newsletter and send link to Electronic Communications Chair for inclusion on the Iowa ACRL homepage. Send email notice of new newsletter with link to ILA/ACRL listserv.  The Electronic Communications Chair will push out the information via various social networking sites. 

December
Write letters of appreciation to committee members, prepare the annual report for ILA/ACRL Executive Board, and update these Organization Manual pages. Attend the transitional ILA/ACRL Executive Board planning meeting and pass activity information to the incoming Chair. Discuss plans for the following year including ideas that were not used and suggestions that should be considered.

Special Information
When each newsletter is linked to the ILA/ACRL home page, send the link to the ILA/ACRL mailing list.  Also notify the ILA Executive Director, who will then post the link to other ILA officers and mailing lists.

The Newsletter Committee Chair

1991 Georgia Quirk, University of Northern Iowa (Communications Committee)
1992 Barbara Allen, University of Northern Iowa (Ad Hoc Newsletter Committee)
1993 Barbara Allen, University of Northern Iowa (Ad Hoc Newsletter Committee)
1994 Gregory Wool, Iowa State University (Communication Committee)
1995 Richard Reitsma, Northwestern College
1996 Peter Hartford, University of Iowa
1997 Jeff Dodd, University of Iowa
1998 Linda Scarth, Mount Mercy College
1999 Sandra Keist, Grand View College
2000 Ann Ford, University of Iowa
2001 Ann Ford, University of Iowa
2002 Steve Ostrem, University of Iowa
2003 Steve Ostrem, University of Iowa
2004 Steve Ostrem, University of Iowa
2005 Amy Paulus, University of Iowa
2006 Amy Paulus, University of Iowa
2007 Kate Hess, Kirkwood Community College
2008 Kate Hess, Kirkwood Community College
2009 Judy Mitchell, Hawkeye Community College
2010 Leslie Ross, St. Ambrose University
2011 Amy Paulus, University of Iowa
2012 Clint Wrede, University of Northern Iowa
2013 Mary Iber, Cornell College
2014 Leila Rod-Welch, University of Nothern Iowa
2015 Leila Rod-Welch, University of Nothern Iowa
2016 Andrew Welch, Drake University (Electronic Communications Committee)

In 2016, the Newsletter Committee was absorbed by the Electronic Communications Committee.

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