Organization Manual: Membership Committee Chair

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The Membership Committee is responsible for connecting libraries and library staff members with the statewide professional organization. To accomplish this, the Membership Committee utilizes e-mail, Web and other technologies to identify potential members and invite them to join the organization. The ILA Office Management Team (DMS) maintains membership lists and will send spreadsheet versions of this list to the Membership Committee Chair and other pertinent Board members (President, Past President, VP/President elect and ECC Chair) on a monthly basis January through October. Later in the year (once membership numbers are more stable) ILA/ACRL membership numbers can be retrieved via the Membership Directory on the ILA website (see directions at the end of this document). Following is a list of activities which may be undertaken to conduct the business of the Membership Committee.
      

Schedule of Activities

January
Send a recruiting email to everyone on the ILA/ACRL listerv (the list will include members from the previous year until around March of the next year when DMS makes the switch to current year members).  Send a letter to the library schools for distribution. 

Receive updated ILA/ACRL membership numbers from the ILA office and save in Google Docs > Exec Board > Membership Committee > Membership Lists.

February 
Begin sorting those who have joined from those who have not joined in order to develop a mailing list. Divide the new members among the Committee members, have them send a welcome letter to the new members. Identify those who have not renewed and send them a renewal reminder. Develop a three-way conversation between the ILA office, the Chair, and the Committee members in order to stay current with the progress of the Committee's work.

Receive updated ILA/ACRL membership numbers from the ILA office and save in Google Docs > Exec Board > Membership Committee > Membership Lists.

March 
Send the second invitation to join. Expand this mailing to support groups or others as advisable. Encourage Committee members to follow up and to promote the Spring Conference. 
Prepare for additional membership through the Spring Conference registration.

Receive updated ILA/ACRL membership numbers from the ILA office and save in Google Docs > Exec Board > Membership Committee > Membership Lists.

April 
Consider setting up a table at registration at the ILA/ACRL spring conference to recruit new members and/or ILA/ACRL Ambassadors. Find committee members to volunteer to help. At the Business Meeting give a brief report of membership numbers. Send out a "thank you" email to all current members via the listserv.

Receive updated ILA/ACRL membership numbers from the ILA office and save in Google Docs > Exec Board > Membership Committee > Membership Lists.

June 
Send message to ILA/ACRL Ambassadors to request news for the blog.

Receive updated ILA/ACRL membership numbers from the ILA office and save in Google Docs > Exec Board > Membership Committee > Membership Lists.

July/August
Receive updated ILA/ACRL membership numbers from the ILA office and save in Google Docs > Exec Board > Membership Committee > Membership Lists.

September
Receive updated ILA/ACRL membership numbers from the ILA office and save in Google Docs > Exec Board > Membership Committee > Membership Lists.

October 
Consider conducting a fall membership (and/or ambassador recruiting) drive. Write the annual report and give it at the annual meeting. Update the "Spring and Fall Membership Numbers" chart. Send message to ILA/ACRL Ambassadors to request news for the blog.

Receive updated ILA/ACRL membership numbers from the ILA office and save in Google Docs > Exec Board > Membership Committee > Membership Lists.

November 
Write letters of appreciation to committee members and update these Organization Manual pages. 

Receive updated ILA/ACRL membership numbers from the ILA office and save in Google Docs > Exec Board > Membership Committee > Membership Lists. 

December
Attend the transitional ILA/ACRL Executive Board planning meeting, passing copies of information and other files to the incoming Chair; archival records for the year to the outgoing Secretary/Treasurer; and Organization Manual revisions to the incoming Vice-President/President-Elect.  Plan the year's activities with the Executive Board and the Communication Chair. After the ILA renewal is sent, send a note to the ILA/ACRL listserv encouraging renewals.

The new Chair should correspond with members of the Committee acknowledging their appointments and outlining the work that will be done and their expected contributions. Send a copy to the President so that communication channels are open. Draft letters for mass emails in January and in March and the special letter to be sent to those who join. 

Executive Board meetings may be called during the year. Plan to attend and assume responsibility as appropriate. 

Receive updated ILA/ACRL membership numbers from the ILA office and save in Google Docs > Exec Board > Membership Committee > Membership Lists. Add the year end membership number to the "Membership at Year-End 1983-P" graph and later in this page.

Special Information

1. ILA/ACRL Membership numbers can be generated throughout the year on the ILA website as follows:

The Office Manager (Melissa Primus) and Sr. Administrative Assistant (Deanna Weber) can provide a complete ILA/ACRL membership list as well as customized lists of certain sub-groups upon request [515-282-8192].

2. Level of past membership at year-end:

1983 128
1984 172  
1985 124  
1986 144  
1987 151  
1988 206  
1989 258  
1990 266  
1991 257  
1992 226  
1993 226  
1994 214  
1995 247  
1996 227 (October) 
1997 230 (October) 
1998 238  
1999 217  
2000 219  
2001 192  
2002 191 (November) 
2003 189 (November)
2004 205
2005 206
2006 217
2007 186
2008 182
2009 167
2010 161 (October)
2011 149   
2012 158 (October)
2013 154 (October)
2014 149 (October)
2015 149
2016 157    
   

The Membership Committee Chair

1984 Rod Henshaw, Iowa State University 
1985 Duncan Brockway, University of Dubuque 
1986 Tom Kessler, University of Northern Iowa 
1987 Jane Kemp, Luther College 
1988 Lorna Peterson, Iowa State University 
1989 Mary McInroy, University of Iowa 
1990 Susan Brinkmeyer, Mount Mercy College 
1991 Tracy Russell, Iowa State University 
1992 Susan Marks, University of Iowa 
1993 Katherine Martin, University of Northern Iowa 
1994 Selina Lin, University of Iowa 
1995 Herbert Safford, University of Northern Iowa 
1996 William Sayre, University of Iowa 
1997 Daria Bossman, Morningside College 
1998 Margaret Emons, Iowa Central Community College 
1999 Leo Clougherty, University of Iowa 
2000 Daria Bossman, Morningside College 
2001 Ellen Neuhaus, University of Northern Iowa 
2002 Ellen Neuhaus, University of Northern Iowa 
2003 Kathy Parsons, Iowa State University 
2004 Stephen Dew, University of Iowa 
2005 Susan Knippel, Iowa State University  
2006 Mary Heinzman, Saint Ambrose University 
2007 Elizabeth Gardner, Southeastern Community College
2008 Elizabeth Gardner, Southeastern Community College
2009 John Goodin, Luther College
2010 Kathy Magarrell, University of Iowa
2011 Pam Rees, Grand View University
2012 Selina Lin, University of Iowa
2013 Becky Canovan, University of Dubuque
2014 Chris Neuhaus, University of Northern Iowa
2015 Jenny Parker, Clarke University
2016 Jenny Parker, Clarke University
2017 Angie Cox, University of Northern Iowa
2018 Holly Schettler, Morningside College

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