Organization Manual: Awards Committee Chair

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The immediate Past President chairs the Awards Committee.  Iowa ACRL has registered 6 awards with ILA:

  • ILA Annual Conference Scholarship Award, known commonly as ILA/ACRL Fall Conference Award – (annually)
  • ILA/ACRL Public Relations and Marketing Grant – (biannually in odd-numbered years)
  • ILA/ACRL Research Award – (biannually in even-numbered years)
  • ILA/ACRL Special Awards – (special)
  • ILA/ACRL Spring Conference Scholarship Award, known commonly as the Mary Iber Conference Scholarship – (annually)
  • ILA/ACRL Legacy Awards - (annually)

The Awards Committee chair, in consultation with the President and/or the Executive Board, decides upon the size of the scholarships, the number to be awarded, and the requirements for eligibility. Detailed information about these awards can be found at http://www.iowalibraryassociation.org/images/subdivisions/ACRL/2013_02_ILA_ACRL_Awards_ONLY.pdf

Schedule of Activities

November/December
Attend the transitional ILA/ACRL Executive Board planning meeting. Plan publicity and reports of the awards.

Executive Board meetings may be called during the year. Plan to attend and assume responsibility as appropriate.

Review the timeline for following awards:

  • ILA/ACRL Research Award – award given prior to the Spring Conference date (i.e., even-numbered years)
  • ILA/ACRL Mary Iber Spring Conference Scholarship – award given at least 2 wks prior to the Spring Conference date
  • ILA/ACRL Public Relations and Marketing Grant – award selected by September 30th and announced at ILA Fall Conference (i.e., odd-numbered years)
  • ILA/ACRL Fall Conference – award given at least 2 wks prior to ILA Fall Conference
  • ILA/ACRL Legacy Awards - traditionally presented at the Spring Conference

January/February
Correspond with members of the Awards Committee acknowledging their appointments and outlining the work that will be done, necessary timelines, and their expected contributions. Send a copy to the President so that communication channels are open.

Decide upon methods to solicit applications and to select the winners. Draft application form if necessary (forms are currently available via GoogleDocs and the Iowa ACRL website).  Draft publicity, which might include letters of announcement for posting at the library schools, individual mail to new librarians, and posting to appropriate listservs, newsletters such as the ILA Catalyst, and the blog/web site.

Begin preparing for the legacy recognition certificates and awards.  Using the current membership list, identify members reaching a milestone in their ILA/ACRL membership (5, 10, 15, 20, 25, 30, 35, 40 years).  Members at the top tier receive a small gift, a $10 Amazon gift certificate. These individuals will be recognized at the ILA/ACRL Spring Conference.

March/April/May
In consultation with the Committee, select Mary Iber Spring Scholarship winner(s) according to the plan that was developed. Contact recipient(s) to tell them of the award. If recipients have not yet registered, contact conference registration contact to waive registration fee.

Nominate to the Executive Board, a winner for the Research Award (even-numbered years).  Executive Board gives final approval for this award.  Once approval has been granted, contact winner. 

Arrange for a committee member to be the award recipient's conference buddy.  Introduce recipient(s) at Spring Conference. Ask winner(s) of the Mary Iber Spring Conference Scholarship to submit report to Newsletter Chair for the blog.  If necessary, collect registration, travel, lodging, and/or food receipts for from winner(s) and send to President along with proper reimbursement form for reimbursement.

In anticipation of the PR/Marketing Grant (i.e., odd-numbered years), begin publicity for this award at the business meeting held at the ILA/ACRL Spring Conference as well as on the website.

Finalize the legacy awards - printing of certificates and purchase of small gifts. During the Spring Conference, present and recognize these members.

June
If scholarship is to be awarded for Fall ILA Conference, follow similar procedures to those outlined in above.  Submit article to Catalyst by mid-June deadline to publicize the Fall Conference Scholarship.

July

In odd-numbered years, implement a selection process to select recipient of the PR/Marketing Award to be announced at the Iowa ACRL Fall Business Meeting at the ILA Conference. 

August
Submit reminder of scholarships (Fall Conference and PR/Marketing or Research Award) for inclusion in the next edition of Catalyst

September
Select recipient(s) of the ILA Fall Conference awards in consultation with the Committee as was done for the Spring Conference.

Nominate to the Executive Board, a winner for the PR/Marketing (i.e., odd-numbered years).  Executive Board gives final approval for this award.  Once approval has been granted, contact winner. 

October
Arrange for a committee member to be the award recipient's conference buddy.  Encourage award recipient(s) to attend ILA/ACRL Business Meeting so that they can be introduced. Make the introduction. Ask recipients of the Fall Conference Scholarship to submit a short piece for the blog.  (Winner of the PR/Marketing Scholarship will be asked to present a session at the following Spring Conference.)

In anticipation of the Research Award (i.e., even-numbered years), begin publicity for the Research Award at the business meeting held at the ILA Conference as well as the website. 

November/December
Write letters of appreciation to Committee members, prepare an annual report and send to President, and update these Organization Manual pages. Attend the Annual ILA Planning Session and discuss and prepare a budget request sufficient to cover the intended scholarships for the year.

In anticipation of the Research Award (i.e., even-numbered years), begin publicity for the Research Award via the listserv.   

Profile ILA/ACRL members recognized with a legacy award, such as publishing their testimonial for ILA/ACRL on the blog.

Pass activity information to the incoming Chair, archival records for the year to the outgoing Secretary/Treasurer, and Organization Manual revisions to the incoming Vice-President/President-Elect.

Special Information

  1. The scholarships represent an investment that has been made to introduce students and new librarians to the state professional organization. Follow-up with encouragement to join and become active members of ILA, ILA/ACRL, ALA, and ALA/ACRL would be appropriate. Personal contact such as a phone or e-mail message is suggested.
  2. In 1998 the Scholarship Committee was renamed the Awards Committee as part of the 1998 ILA/ACRL bylaws amendments.
  3. In 2014, the ILA/ACRL Spring Conference Scholarship was renamed the Mary Hammond Iber ILA/ACRL Spring Conference Scholarship.

The Scholarship Committee Chair

1983 Corinne Potter, St. Ambrose College
1984 Patricia Foley, University of Iowa
1985 Patricia Foley, University of Iowa
1986 Patricia Foley, University of Iowa
1987 Elizabeth Kaschins, Luther College
1988 Dorothy Persson, University of Iowa
1989 Marilyn Moody, Iowa State University
1990 Patrick Wilkinson, University of Northern Iowa
1991 Jane Kemp, Luther College
1992 Phil Van De Voorde, Iowa State University
1993 Jill Miller, Kirkwood Community College
1994 Catherine Rod, Grinnell College
1995 Leo Clougherty, University of Iowa
1996 Leo Clougherty, University of Iowa (Past President Tina Herb, Kirkwood, resigned from the Executive Board)
1997 Robert Rose, University of Northern Iowa
1998 Mary McInroy, University of Iowa

The Awards Committee Chair

1999 Mary Beveridge, Drake University
2000 Chris Neuhaus, University of Northern Iowa
2001 Ed Goedeken, Iowa State University
2002 Jane Campagna, Scott Community College
2003 Rachel Crowley, Morningside College
2004 John Pollitz, St. Ambrose University
2005 Ellen Neuhaus, University of Northern Iowa
2006 Kathy Parsons, Iowa State University
2007 Rebecca Stuhr, Grinnell College

2008 Jean Donham, Cornell College/Wartburg College
2009 Mary Heinzman, St. Ambrose University
2010 Brett Cloyd, University of Iowa
2011 Mary Iber, Cornell College
2012 Ryan Gjerde, Luther College
2013 Rebecca Funke, Des Moines Area Community College
2014 Amy Paulus, University of Iowa
2015 Dan Chibnall, Grand View University
2016 Anne Marie Gruber, University of Northern Iowa
2017 Sara Scheib, University of Iowa
2018 Elizabeth McMahon, Central College
2019 Jennifer Sterling, William Penn University

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