ILA/ACRL Executive Board Meeting
December 4, 2009
University of Iowa Library

Minutes

I.                   Welcome: President Cloyd convened the meeting at 10:35am. All present introduced themselves.

Present: Dan Boice, , John Goodin, Ryan Gjerde, Mary Heinzman, Kate Hess, Mary Iber, Beth McMahon, Kathy Magarrell, Judy Mitchell, James O’Gorman, Kathy Parsons, Ericka Raber, Leslie Ross, Jen Rouse, Sara Scheib, Deb Seiffert, and Kari Weaver. Not present: Natalie Hutchinson.

II.                Minutes of the October 22^nd Executive Board Meeting: Once the secretary was able to locate the correct version, Board members had a field day. Kate Hess’ name was corrected, times were corrected, and the tenor of the narrative was corrected. With much head shaking, Heinzman MOVED “That the minutes be approved as corrected,” which motion was seconded and CARRIED. Cloyd expressed confidence that Raber would demonstrate competent minutes as a welcome change.

 

III.             Treasurer’s Report

 

ILA-ACRL Account
Balance 1/1/09                                    $ 3,616.56
Income:
         Dues                                                 825.00
         Spring Meeting/other                     5,647.00
Total Available Funds:                        $10,088.56
Less Expenses to Date                            6,568.59

Balance 11/20/09                                $ 3,519.97

Balance with National ACRL:             $155.00

IV.             Report on the ILA Planning Meeting: Iber reported that subdivisions had been asked to spend down their accounts, and so she and the other officers had submitted a budget that they hoped would be realistic and on the safe side. Those present also did some preliminary planning for the year’s activities.

 

V.                Reports:

a.       Awards: Heinzman noted the scholarship to the Fall Program, and announced that the Committee had announced the availability of the scholarship to the Spring Conference and the Research Award. She also noted that the officers at the ILA Planning Meeting had proposed a new award, a Professional Development Scholarship. This would be for members who had been in Iowa for three or more years, and would help defray costs for attending a conference or meeting pertinent to their professional goals. Gjerde MOVED “That the Board approve establishing this award, with the proposal to go to the ILA Executive Board for final approval.” The motion was seconded. After discussion, Parsons MOVED “That the proposal be referred to the Awards Committee for further refinement,” which motion was seconded and CARRIED.

 

b.      Directory: Seiffert reported that the results of the eighty-four responses were being studied.

c.       Electronic Communications: Gjerde had sent out instructions to new committee chairs for using the chapter website, including links to committee pages. He had upgraded the site in November, a change that drew compliments from the Board.

d.      Fall Program: Boice noted that his committee had generated names of potential speakers including Wayne Wiegand, Andrew Pace, and Jeannette Woodward. Fred Gertler would be on the agenda, also since he had been unable to present at the 2009 Fall Program and had promised to return in 2010.

e.       Membership: Goodin noted that the total membership of 167 was the lowest in many years, and that there were about 300 academic librarians in Iowa who were not members. The Board discussed ways to encourage these individuals to join, including drawing from all who join or renew prior to March 31 for a free registration for the Spring Conference.

f.       Newsletter: Mitchell noted that the committee had issued six newsletters during 2009, and thanked Gjerde and Schieb for their technical assistance.

g.      Nominating: Iber reported that all slots were currently filled, and that the elections had been very successfully conducted electronically. She noted that she had been pleased by the response of librarians who had been in their positions for two or three years, and were glad to begin getting actively involved.

h.      Spring Conference: McMahon noted that the conference, scheduled for April 23 at Kirkwood Community College, would have fourteen or fifteen concurrent sessions. The conference theme will be: “Open doors, open minds, open access.” The committee is hoping for poster sessions from the UI-SLIS students.

i.        Mentoring: Rouse will contact Laurie Hews about how to identify ACRL members by years of membership.

VI.             Other Reports:

a.       Government Relations: No report.

b.      Chapters Council Representative: Parsons reported having submitted a brief description of recent activities to the national newsletter.

VII.          Passing of the Gavel:  Cloyd passed the presidential gavel, somewhat worn but still potent, to Iber. Iber and the rest of the board members expressed their appreciation to Cloyd for his energetic and successful leadership during 2009.

VIII.       Other Business:

a.       Strategic Planning: Pursuant to the request of the ILA Strategic Planning Committee, Iber led the board in discussing ideas for future directions. Some ideas that surfaced included:

1.      Coordinating fall program planning with other subdivisions. The Fall Program Planning Committee can assign one of its members to liaise with other subdivisions.

2.      Bolstering the ILA Planning Session.

3.      Podcasting of ACRL conference programs.

4.      Assuring that conference venues have wireless access.

5.      Electronic meetings to enable distant librarians to participate.

6.      Urging the ILA to lobby library directors about the importance of involvement by librarians at the state level.

7.      Virtual conferences to attract and involve more individuals.

b.      Member-At-Large Responsibilities: These individuals might see about becoming involved with ad hoc committees.

c.       Ad Hoc Committees: after discussion, Mitchell MOVED “That the Board re-establish an ad hoc Scholarly Communications Committee for a two-year period to revisit pertinent concerns, including updating of the website.” The motion was seconded and CARRIED. Iber appointed Hess to chair the committee.

d.      New officers and committee chairs met with outgoing chairs to discuss responsibilities.

IX.             Next meeting: February 19^th at Cornell College.

X.                There being no further business, the meeting adjourned at 12:20pm.

 

Respectfully submitted,

Daniel Boice
 2009 Secretary-Treasurer

Nancy Fried Foster & Susan Gibbons (Univ of Rochester) -- anthropology in the library project
Stephen Bell – Blended Librarian
Marylaine Block, formerly of St. Ambrose
Rachel Singer Gordon
Ellyssa Kroski (Columbia U) (http://oedb.org/blogs/ilibrarian)
Jessamyn West (http://www.librarian.net/)
Sarah Houghton (http://librarianinblack.typepad.com/)
Tiffini Travis (CSU-LB, on faculty of ACRL Immersion)
Daniel Chudnov (LC; onebiglibrary.net)
Rick Anderson (U of Utah)
Jane Burke (Serials Solutions)
Karen Coyle (consultant)
Rachel Bridgewater
Anne-Marie Deitering (Ore St U)
Karen Munro (U Ore)
John Willinsky (ed faculty Stanford)
Roy Tennant
Michael Gorman

i. Mentoring: Jen Rouse absent. Iber reported that the 5 pairs met at ILA conference. Heinzman reported that 2^nd summer workshop for support staff is in preliminary planning stages. Gardner mentioned a request for mentoring for librarians who are changing roles i.e public services to tech services.

j. ACRL Government Relations Representative: O’Gorman reported on messages sent to list-serv about legislative issues. ALA’s Washington office hosted several post-election webinars regarding the recent election’s impact on libraries.

k. ACRL Chapters Council Representative: Parsons will attend ALA Midwinter for Chapter Council meetings.

Heinzman passed the gavel to Cloyd.

V. Other Business

a. There was a concern from community colleges about how librarians are described within the Iowa Administrative Code. Gardner reviewed the concerns, namely a change to language calling librarians “media specialists”. The situation should be resolved with Department of Education, and Gardner thanked Dan Boice and ILA board members for assisting. Stewart suggested making sure to follow-through with ILA and ILA’s lobbyists.

b. Discussions are ongoing about possible restructuring of committees to better facilitate communication with membership. This task force of the board has not yet met. By-laws changes may be necessary, and the ILA change to electronic voting should be included in any list of proposals. Possible by-laws changes must be submitted first to the ILA by-laws committee & board for approval, then.must be submitted to membership 30 days before a business meeting.

Electronic voting is now allowed by ILA if it is included in subdivision by-laws. The necessary by-laws change could include language inclusive of both paper & electronic options. Cloyd will work with the ILA By-laws committee to determine the process for this change and to discuss possible committee mergers.

Gardner & Goodell discussed that a merger of the Membership & Directory committees might be logical, particularly due to the elimination of the print directory. The merged committee could work on recruiting in spring & the directory in fall, with some changes to committee deadlines necessary. The electronic-only directory allows more flexibility for committee roles.

Newsletter & Electronic Communications: Using telephone conference calls for all committees, particularly Electronic Communications, may help involve committee members more. One option would be to have an Electronic Communications committee member as liaison to each other committee.

c. Report on State Task Force looking at open source software catalog: Heinzman reported on the recent Task Force meeting. The project is slowly moving forward, with some significant challenges financially. A representative from Iowa visited the Georgia Evergreen project. Some groups of libraries are starting to explore consortia.

d. Other: Stewart suggested additional involvement for At-large members of the board, which could include assisting with committees or special projects.

e. Next meeting February 13, 2009 at University of Iowa
Gardner motioned to adjourn. McDaniels seconded.
Meeting adjourned: 12:10pm

Respectfully submitted,

Anne Marie Gruber

ILA-ACRL Secretary/Treasurer, 2008

ILA/ACRL Business Meeting

October 11, 2007

Marriott Hotel / Convention Center

Coralville, Iowa

 

Call to Order

 

The meeting was called to order at 4:30 p.m.

 

Approval of the minutes

Minutes for March 23, 2007 were reviewed.  Wings moved to approve; Heinzman seconded.  The minutes were approved unanimously.

 

Approval of the minutes

Minutes for September 7, 2007 were reviewed. Campagna moved to approve; Barb seconded.  The minutes were approved unanimously.

 

Treasurer's Report

            ILA Balance  1/1/07               $  1,393.51

            Dues                                        $     815.00

            Spring Meeting Receipts         $  6,855.00

            Total Funds Available             $  9,063.51

            Less expenses to date             $  4,201.65

            ILA Balance                          $  4,861.86

 

National account balance     $154.00 

 

Committee and Chapter ACRL Representative Reports

• Spring Conference 2008:  Dellinger reported that the committee received $500 grant from the ACRL Advocacy Grant which will help off-set costs of the conference. Activating Advocacy is the theme.  Committee members were acknowledged and thanked for their time and energy.
• Directory:  Stacey-Bates reported that the committee has completed a mailing list of library directors.  Committee members were acknowledged and thanked for their time and energy.
• Fall Program:  Robb reported all things are going well.  Committee members were acknowledged and thanked for their time and energy.
• Awards:  Donham reported winners of the Scholarships.  Winner of the Advocacy is the University of Dubuque.  The Research Award was announced.  The award is for $500 with a December 15, 2007 application deadline.  Announcement of the winner will be made in early January 2008.  Committee members were acknowledged and thanked for their time and energy.
• Membership:  Gardner reported 182 members in ILA/ACRL.  Committee members were acknowledged and thanked for their time and energy.
• Electronic Communications:  Gjerde reported that the new site is up and running.  Members are able to create an account on the new website. Committee members were acknowledged and thanked for their time and energy.
• Newsletter:  Hess reported the deadline for the upcoming newsletter is October 29^th.    The next newsletter will be out in November and will feature events at ILA.  Committee members were acknowledged and thanked for their time and energy.
• Nominating:  Heinzman made a call for nominations by petition.  No such nominations were forwarded by the membership.  The slate of candidates for the Executive Board was announced as follows:  Vice President/President Elect - Brett Cloyd, University of Iowa; Secretary/Treasurer - Anne Marie Gruber, University of Dubuque; Member-at-Large - Kim Babcock Mashek, Wartburg College.  Heinzman reported paper ballots will go out next week.  Committee members were acknowledged and thanked for their time and energy.
• Education Ad Hoc Committee:  Dellinger reported that the survey completed last spring indicates a desire to address needs of library support staff.  Committee members were acknowledged and thanked for their time and energy.
• ACRL Legislative Network Chapter Representative:  Goodin reported that the Legislative Advocate Program is open to all.
• ACRL Chapters Council Representative: Donham reported that the Executive Board elected to use our $161 from ACRL to support the ILAF Endowment Fund.

 

Other Business

New Ad Hoc Committee:  Heinzman announced the Mentoring Committee will investigate the option to establish a summer conference for academic library support staff.  A free venue has been offered:  Des Moines Area Community College - Boone Campus. 

 

Next Meeting

      March 3, 2008       Davenport, IA             ILA/ACRL Spring Conference

 

Adjournment

     The meeting adjourned at 5:03pm

 

 

Respectfully submitted,

 

Rebecca Funke

Secretary/Treasurer for ILA/ACRL

 

 

 

ILA/ACRL

Business Meeting

March 3, 2008

St. Ambrose University

 

 

I.                   Welcome: Heinzman thanked Dr. Ibarra and welcomed Mary Wegner from the State Library of Iowa.

Legislative Update: Wegner encourages members to contact Governor Culver using the form on his website.  (http://www.governor.iowa.gov/administration/contact/)  He proposed an 18% cut in funding.  March 11 is Legislative Day.  Look for email updates.

The State Library will be soliciting feedback for their strategic plan.  There will be a meeting May 8, with possible ICN sites.  The State Library is also exploring a statewide shared ILS (possibly open-source), using Georgia as a model.

 

II.                Approval of Business Meeting minutes from October 11, 2007

Campagna moved. Donham seconded.  Approved unanimously.

 

III.             Treasurer's Report:  Gruber reported:

ILA/ACRL     Balance as of 1/1/08: $4,481.86

                                    Dues                                 580.00

                                    Spring Meeting/other   2,420.00

                                    Total available funds    7,481.86

                                    Less expenses to date  2,500.00

Balance in account     $4,981.86

 

ILA Balance as of 2/26/08      $154.00

 

IV.             Committee and Chapter ACRL Representative Reports

 

a.       Spring conference: Dellinger thanked the committee for their hard work in planning the conference.

 

b.      Directory: Goodell thanked the committee.  She explained that the directory is printed every 2 years and indicated that there will be further discussion at the fall meeting about the need to continue with print or transition to online-only.  She reported that 200 were printed at a total cost of $540.

 

c.       Fall program: Paulus thanked the committee and reported that the list of proposals for fall program sessions sponsored by ILA-ACRL has been submitted to the ILA Conference Planning Committee.

d.      Awards: Donham acknowledged the committee and announced the conference scholarlships (Maura Eggeman & Robin Clark-Bridges). Research Award winner Karen Lehman briefly discussed her research "Assessment of Student Learning from Reference Service," co-authored by Jill Gremmels and published in 2007 in College and Research Libraries 68 (6): 488-501.

Donham announced Advocacy Award winner, University of Dubuque.  Gruber briefly discussed her library's project to distribute custom highlighters to first-year composition students participating in a common information literacy assignment.  Forthcoming article: Knefel, M.A., Waelchli, P., & Gruber, A.M.H. (2008). Modeling scholarly inquiry: One article at a time. College and Undergraduate Libraries. In press.

e.       Membership: Gardner reported that as of 2-28 there were 117 members, including 15 new members. She reminded the members that the membership year runs with the calendar year, not the academic year.  She thanked the committee for their upcoming work.

f.       Electronic Communications: Gjerde thanked the committee and encouraged members to visit the website, http://www.iowaacrl.org, which has some new content and features.  Feedback welcome.

g.      Newsletter: Hess reminded members to look for a newsletter in March.

h.      Nominating: Cloyd asked members to consider volunteering for an ILA-ACRL committee or other leadership position.  Volunteer forms are available in conference packets.

i.        Mentoring: Moon referred members to the brochures available in the conference packets about mentoring opportunities and the July 18 support staff conference.

j.        ACRL Chapters Council Representative: McDaniels absent. No report.

k.      ACRL Government Relations Representative: No report.

 

V.                Other Business:

Staff members new to ILA-ACRL libraries were introduced.

 

VI.             Next Meeting: October 16, 2008, at ILA Fall Conference, Dubuque, IA

 

Respectfully submitted,

Anne Marie Gruber

ILA-ACRL Secretary/Treasurer, 2008

University of Dubuque

 

ILA/ACRL Executive Board Meeting

March 2, 2008, 5:15pm

Front Street Brewery, Davenport

 

Meeting called to order: 5:15pm

 

I.                                           Welcome and Introductions

II.                                        Treasurer’s Report:  Gruber reported:

ILA/ACRL     Balance as of 1/1/08: $4481.86

            Dues                                 580.00

            Spring Meeting/other  2,420.00

            Total available funds   7,481.86

            Less expenses to date 2,500.00

Balance in account      $4,981.86

 

ILA Balance as of 2/26/08      $154.00

 

III.                                     Committee and Chapter ACRL Representative Reports

a.       Directory: Goodell reported 200 were printed at a total cost of $540.  They will be distributed at spring conference.

b.       Spring Conference: Dellinger reported that there were 126 registrants so far and plans are running smoothly.  Weather may be a slight factor.

 

c.       Fall Program: Paulus distributed a list of proposals which were forwarded to ILA’s conference planning committee.

 

d.      Awards: Donham reported good responses for the research award.  The committee developed a scoring rubric.  Karen Lehmann from Wartburg was selected as this year’s recipient.

 

Two scholarship award recipients were selected:  Robyn Clark-Bridges from Mt. Mercy and Mara Egherman, a University of Iowa SLIS student.

e.       Membership: Gardner reported that as of 2-28 there were 117 members, including 15 new members and 86 non-renews (Non-renew list was circulated.  Contact Betsy if you have information about these former members.)

f.       Electronic Communications: Gjerde reported starting a Google Apps account, which enables email, chat, & calendar features (among others).

g.      Newsletter: Hess absent.  No report.

h.      Nominating: Cloyd reported that the committee has identified openings for next year.  Volunteer forms will be available in conference packets. 

i.        ACRL Governmental Relations Representative : O’Gorman absent. No report. 

j.        ACRL Chapter Council Representative: McDaniels absent.  No report.

       k.      Mentoring Ad Hoc Committee: Moon reported that the July 18 support staff conference has been approved by the ILA Executive Board.  They recommended 3 levels of registration rather than 2.  Brochures are available in conference packets.  The ILA-ACRL website will soon include mentoring information, and the committee is also exploring list-serv options.

 
The committee determined the budget and estimates $609 based on the non-member rate.

The mentoring program sign-up deadline is May 31.  Applications will be available soon after the spring conference.

     
“Mentoree” has been changed to “protégé” in committee operations.

Other Business

a.  Discussed spring conference refund requests due to weather.  Short discussion ensued.  ILA does not do refunds and expenses for food, etc. have already been incurred.  Gardner moved to disallow refunds.  Donham seconded.  Passed unanimously.

 b. Heinzman met with state library staff to continue exploration of open-source shared catalog.  The Evergreen project used in the state of Georgia is being considered as a model.  Another meeting is upcoming in May.

 c. Mary Cameron from the state Department of Education would like to meet with ILA-ACRL representatives to discuss information literacy.

 

Next meeting:

 July 11.  This would be an ideal time to try the conference call option.  Gruber will investigate options.

 

Respectfully submitted,

Anne Marie Gruber

ILA-ACRL Secretary/Treasurer, 2008

University of Dubuque

ILA/ACRL Executive Board Meeting

January 25, 2008, 10:30 a.m.

St. Ambrose University Library

3^rd Floor Conference Room

 

Present: Mary Heinzman, Ryan Gjerde, Anne Marie Gruber, Kate Hess, Brett Cloyd, Lisa McDaniels, Kim Babcock-Mashek, Karen Goodell, Jean Donham, Cassie Moon, Jan Dellinger, Betsy Gardner

 

Meeting called to order: 10:30am

 

      Welcome and Introductions

  Approval of Executive Board minutes from December 7, 2007
Donham moved to approve.  Cloyd seconded. Minutes were approved.

  Treasurer's Report:  Gruber reported:

ILA/ACRL     Balance as of 12/31/07: $1,393.51

            Dues                                 925.00

            Spring Meeting/other  7,016.00

            Total available funds   9,334.51

            Less expenses to date 4,852.65

Balance in account      $4,481.86

 ILA Balance as of 1/25/08      $154.00

 

  Committee and Chapter ACRL Representative Reports

Directory: Goodell reported Katie Dunn not replaced on committee.  Approx. $2.70 per book (plus tax) w/ current page count.  Discussed number needed-200 is sufficient.  Goal to finish gathering information by Feb. 1.  Distribution at spring conference.

Spring Conference: Dellinger reported that  Chris Neuhaus is replacing Katie Dunn on the committee.  Preparations continue; see full committee report.  Discussed time for research award winner to summarize.  In future, research award winner (and or applicants) could be slated to present at conference.  Dellinger reported that Hawkeye will be completely smoke-free by spring 2009 if that impacts conference location decisions.

 

  Fall Program: Heinzman reported on behalf of Amy Paulus.  Potental pre-conference topic next-generation catalogs & websites (i.e AquaBrowser, PennTags, Primo, LibraryThing).  Session ideas: consortia conversations (co-sponsored by Public Library Forum), legal liability at reference (co-sponsored by Special Library Assn.), digital natives (speaker suggestions appreciated, Community Colleges Roundtable possibly interested in co-sponsoring)

 Awards: Donham reported that 4 proposals were submitted for the Research Award. Decision today. Scholarship Award decision next week. Developed scoring guidelines.

Membership: Gardner reported that as of 1-24 there were 57 members. Many have not yet been processed. Recruiting letter has been sent & letter is being drafted for directors. 13 Iowa academic libraries have no ACRL members.

 Electronic Communications: Gjerde reported changes to website with rolling content.  Graphic/visual changes necessary.  Send suggestions to Gjerde.  Working on approval workflow process.  Dellinger thanked Gjerde for assistance posting conference materials.

  Newsletter: Hess reported that committee had positive responses to frequently-updated news rather than typical newsletter.  RSS & email alerts will be desired options, with email to list-serv when conference information is posted.  May be looking for volunteers to write-up sessions for newsletter.

Nominating: Cloyd reported that Chris Neuhaus joined spring conference committee.  Working on determining future chair.  Nomination form will be in conference folders.  Will add mentoring progam to the volunteer form. Suggestion of Kirkwood (Cedar Rapids) for 2009 conference. 

ACRL Legislative Network Chapter Representative: No report.  Gjerde moved to change title to "governmental relations representative" to reduce confusion and that this change retroactive. Gardner seconded. Motion carried unanimously.

ACRL Chapter Council Representative: McDaniels reported about ALA  discussion of Anaheim program.  ACRL will be rolling out ACRL Insider blog for organizational business, including chapter news, and a wiki for new & aspiring librarians and employers.  They submitted & had approved 15 new job titles by College & University Personnel Assn.-may have salary implications.  A bylaws change proposal would establish interest groups.  Chapters can request ACRL officers as speakers (online form) and ACRL items such as brochures.  There are funds available for creative ways to recruit.   Mentorship program could qualify.
Volunteers are needed for advocacy at federal level, with eventual goal to have 1 per congressional district.  McDaniels is considering ACRL leadership.

Mentoring Ad Hoc Committee: Moon reported on Mentoring Program Proposal. Opportunity for professional development, marketing, & outreach.  Discussed requirements for mentors professional organization membership.  Initial match at October ILA conference. Discussed inclusion of library school students as mentees-general agreement that initially start with current librarians and expand over time to include library school students.  Could sponsor conference attendance for participants.  Will need volunteers and nominations.  Dellinger commended Moon & committee members for work thus far on this project.

      Support Staff Workshop proposed July 18 for all academic library support staff.  Babcock-Mashek suggested discount for multiple support staff attending from a single institution.  Suggestion to change cost to $15 for ILA members and $20 for members.  May not be money generator but board is comfortable with this.  Dellinger offered to post information on community college libraries' list-serv.

Donham moved to approve Support Staff Workshop proposal.  Babcock-Mashek seconded.  Unanimously approved with charge changes.  Heinzman will send to ILA for approval.

Other Business

a. Babcock-Mashek (member at large):  Several director changes in the state recently-suggested considering a position or recommending someone.

b. Consortia discussion update: Heinzman will be meeting with Mary Wegner at the end of February.

c. Gruber proposed considering free online meeting software for September and December meetings.  Conference call, clustering in several locations, or a hybrid model would be another possibility.  Gruber will put together a summary of options for the March meeting.

 

d. The next Board meeting will be Sunday evening at 5:15pm before the Spring Conference at St. Ambrose University at Front Street Brewery.  Committee chairs should prepare brief reports for membership meeting at spring conference.  This is an appropriate time to thank committee members.

 

e. Congratulations to Gjerde on his recent engagement and upcoming wedding!

 

Meeting adjourned:  12:36 pm

 

Respectfully submitted,

Anne Marie Gruber

ILA-ACRL Secretary/Treasurer, 2008

University of Dubuque

ILA/ACRL Executive Board Meeting

December 7, 2007, 10:30 a.m.

St. Ambrose University Library

Media Program Room

Present: Jane Campagna, Brett Cloyd, Jean Donham, Ryan Gjerde, Mary Heinzman, Kate Hess,

Karen Goodell, Anne Marie Gruber, James O'Gorman, Cassie Moon, Kris Stacy-Bates, Duncan Stewart, Rebecca Stuhr

Meeting called to order: 10:32am. Heinzman thanked Donham for all her hard work during the year.

Approval of the minutes

Donham moved to approve Executive Board minutes from October 10, 2007. Campagna seconded. Minutes were approved with corrections.

Treasurer's Report As of 10/31/07

ILA Balance 1/1/07 $ 1,393.51

Dues $ 925.00

Spring Meeting Receipts/Other $ 7,016.00

Total Funds Available $ 9,334.51

Less expenses to date $ 4,282.65

ILA Balance $ 5,051.86

National account balance $154.00

Committee and Chapter ACRL Representative Reports

• Spring Conference: Cloyd reported:
  • Planning continues for the March 3 conference at St. Ambrose. Speaker Dr. Ibarra has accepted. Social will take place on Sunday evening. Conference will be held regardless of weather.
  • Programming designed for support personnel, particularly issues of transition from support staff to professional staff and support staff serving in "front line" roles.
  • Katie Dunn has accepted a position out of state. Brett Cloyd will recommend replacement for committee to help future conference planning be smooth.

Directory: Stacy-Bates reported:

• • She is updating chair description for organizational manual, and proposed that the printed membership list be based on end of calendar year list plus updates as time allows.
  • Members discussed need for print directory. Could ask members for preferences print or online. Committee could discuss at March business meeting. Could reduce number printed.
  • Katie Dunn will need to be replaced.

Fall Program: Heinzman reported:

• • Amy Paulus is the new chair.
  • Ideas so far: Continue consortium discussions. Legal liability at reference desk, leadership co-sponsored by LAMA, working with SLA. Looking into pre-conference. Moon suggested continuing support staff theme. If you have additional ideas, contact Paulus.
  • Consortia:
• Heinzman has been in discussion with Mary Wegner regarding consortia & State Library's role. Wegner is recommending choosing a narrow focus first. Heinzman is considering calling meeting for eastern part of state to discuss. Nancy Baker has expressed interest. Stewart: "Blessing" from ILA or sponsorship by ILA-ACRL is important.

Campagna moved that ILA-ACRL supports further investigation of consortial relationships by empowering Heinzman to continue discussion in formal meeting in cooperation with State Library, beginning by targeting academic libraries but open to all types. Stewart seconded. Motion carried unanimously.

Awards: Stuhr reported:

• • There was 1 submission for the Scholarship Award, the winner of which will be announced at Spring Conference. Please encourage submissions. Deadline will be extended to Jan. 15.
  • Entering individuals must be members at time of submission.
  • The 2008 committee will consider awards submissions (rather than 2007 committee).

Membership: Heinzman reported on behalf of Betsy Gardner:

• • As of December 6, 2007, we had 186 members. In December of 2006 we had 217 members. We are down 31 members, about 14%. Of the 69 members who didn't renew in 2007, 30 were from non-academic institutions and 3 were institutional members. We had 38 first time members in 2007.
  • 136 people entered the drawing at ILA. Kay Eliot won first prize and Judy Behm won the second prize. The three third prizes disappeared before the drawing and so were not awarded.
  • The membership committee section of the organizational manual has been updated on the website.
  • A copy of the year end list has been sent to Laurie Hews for inclusion in the archives.

Electronic Communications: Gjerde reported:

• • He has worked with Hess on newsletter format updates. Encourages group to create website account and to continue to send updates for organizational manual.
  • Membership list is only portion that is password-protected.
  • Considering other organizational ideas for front page, such as blog format, which could have RSS capability.

Newsletter: Hess reported:

• • Veronica McCasey is no longer on newsletter committee.
  • Publication of the March newsletter will be delayed until after conference.
  • Gjerde suggested that the newsletter could morph into blog. Gjerde & Hess will explore this possibility, with goal of having update for the spring conference.

Donham reported that architect Kaufman & Myer expressed interest in advertising in newsletter and no precedent exists for this. This potentially opens door for need to solicit/policy concerns, revenue possibly not vital for time commitment required. Advertising requests will be referred to ILA.

Nominating: Heinzman reported:

• • There were 80 ballots returned. Cloyd, Gruber, and Babcock-Mashek were elected.
  • Rachel Crowley (Chapters Council Rep.) will be unable to continue her position. There are currently openings on Spring Conference, Directory, & Newsletter committees also. Contact Heinzman with suggestions.

ACRL Legislative Network Chapter Representative:

• James O'Gordon is taking over from John Goodin as Rep. No report.

ACRL Chapters Council Representative:

• Rachel Crowley is current Rep. but will be vacating position. No report.

Mentoring: Moon reported:

• There was a committee meeting on November 29 at Grinnell
  • The committee plans to start publicizing mentoring program for new librarians in March, with goal to offer training and match pairs in October to allow face-to-face meeting at ILA.
  • Immediate task to submit proposal for conference program.
  • Day-long summer support staff workshop proposed to be held at DMACC. Date TBA, possibly late July.
• Proposed afternoon sessions: technology in workflow, supervisory skills, search strategies/tools, panel of MLS programs
• Breakout sessions for public/technical services to discuss trends

• Other Business:
  • Viewed spring conference facilities
  • See distributed ILA-ACRL calendar for 2008 for upcoming meetings & conferences.

Next board meeting:

• • Friday, January 25, 2008 at 10:30am at St. Ambrose University.

Meeting adjourned.

Respectfully submitted,

Anne Marie Gruber

ILA-ACRL Secretary/Treasurer, 2008

University of Dubuque

 

October 10, 2007 - 4:30pm

Marriott Hotel

Edgewater Grill

Present: Jane Campagna, Jean Donham, Rebecca Funke, Mary Heinzman, Ryan Gjerde Barbara Robb, Betsy Gardner, Kate Hess, Jan Dellinger, Duncan Stewart, Kris Stacy-Bates

The meeting was called to order at 5:30p.m.

Approval of the minutes

Minutes for September 7, 2007 were reviewed. Campagna moved to approve; Robb seconded. The minutes were approved unanimously.

Treasurer's Report

ILA Balance 1/1/07 $ 1,393.51

Dues $ 815.00

Spring Meeting Receipts $ 6,855.00

Total Funds Available $ 9,063.51

Less expenses to date $ 4,201.65

ILA Balance $ 4,861.86

National account balance $154.00

Committee and Chapter ACRL Representative Reports

• Spring Conference 2008: Dellinger reported the following:
  • The committee received $500 grant from the ACRL Advocacy Grant which will help off-set costs of the conference.
  • A call for proposals will go out next week.
  • The committee would like to make a concerted effort to reach out to Iowa library support staff (members and non-members of ILA/ACRL) and Illinois libraries to encourage attendance at the conference.
• Directory: The committee has completed a mailing list of library directors for use by the Spring Conference Committee. There is an interest in posting the list of library directors on the ILA/ACRL website.
• Fall Program: Robb reported that all things were good to go. ILA Annual Planning Meeting is in November. Possible topics for the 2008 Fall Program include: Legal issues for libraries; Consortiums. Any other ideas need to be forwarded to Heinzman.
• Awards: Donham reported winners of the Scholarships. Winner of the Advocacy Award is the University of Dubuque. The Research Award will be announced at the Business Meeting.
• Membership: Gardner reported 182 members in ILA/ACRL. Gardner also indicated a need to provide a reminder that membership runs January - December. Cost for the booth at ILA is $100. Cost for internet access at the boot is $189.
• Electronic Communications: Gjerde reported that the new site is up and running. Members are able to create an account on the new website. Discussion was held on the language in the Operational Manual regarding "Government Relations Rep." and "ACRL Legislative Network Rep". Gardner moved to have Goodin and Gjerde work together to clarify the language relating to the duties and functions of this position; Campagna seconded. Motion was approved unanimously.
• Newsletter: Hess reported the deadline for the upcoming newsletter is October 29^th. The next newsletter will be out in November and will feature events at ILA. Future deadlines for the newsletter will be posted on the website.
• Nominating: Heinzman reported paper ballots will go out next week.
• ACRL Legislative Network Chapter Representative: Gjerde reported that emails are going out regarding the Legislative Advocate Program.
• ACRL Chapters Council Representative: Rachel Crowley is doing a presentation during the Fall Program.
  

Other Business

Funke opened discussion about the possibility for ILA/ACRL to create and sponsor a 1 day conference for academic library support staff for summer 2008. Funke offered the Des Moines Area Community College - Boone campus as a venue. No cost for the use of the facilities. Possible topics for the conference include: Leadership; Humor in the workplace; Dealing with difficult people. Presenters for the conference could come from within the membership of ILA/ACRL. Dellinger moved to ask the Mentoring Committee to establish a summer conference for academic library support staff; Heinzman seconded. The motion was approved unanimously.

ILA Planning Meeting is November 9, 2007 in Johnston, Iowa.

Next Board Meeting

December 7, 2007 St. Ambrose University 10:30am

Adjournment - 6:30pm