I.Welcome Meeting was called to order at 10:30am Present: Kim Babcock-Mashek, Brett Cloyd, Jean Donham, Betsy Gardner, Ryan Gjerde Karen Goodell, Anne Marie Gruber, Mary Heinzman, Kate Hess,Lisa McDaniels, James O’Gorman, Amy Paulus, Duncan Stewart
II.Approval of Executive Board minutes from March 2, 2008
Correction: Correct spelling of research award winner’s name is Karen Lehmann.Donham moved to approve as corrected.Gardner seconded. Minutes approved as corrected.
The July Executive Board meeting was cancelled due to flood conditions in portions of Iowa, which affected several Board members’ institutions.Informal reports were made by email in July, and discussed:
Gardner reported that the small ACRL banner has been located.Dellinger has the large banner.
Goodell reported that print directories will be sent to new members.
Gardner reported that the membership booth at ILA costs $150.Heinzman has confirmed that the booth is reserved.
Hess reported that a Google account has been created for Newsletter Committee business.
Paulus reported that fall conference planning continues.
III.Treasurer’s Report
ILA/ACRLBalance 1/1/08
4,481.86 Dues 805.00 Spring Meeting/other 7,155.00 Total available funds 12,441.86 Less expenses to date 7,549.07 Balance in account(as of July 31, 2008)4,892.79
ACRL balance of $154 expired on August 31, 2008.A fiscal year 2008 budget memo was sent to Iowa officers last September stating the 8/15/08 deadline for requests.Fiscal year 2009 funds may be requested after the new budget memo is received in September.Gruber will notify incoming treasurer of next year’s deadline.
IV.Committee and Chapter ACRL Representative Reports
a.Awards – scholarship to ILA: recipient will be Myntha Cuffy of University of Iowa.ILA indicated that they wanted the name earlier than in past years to allow announcement at ILA business meeting. Call for Advocacy award submissions will be made at ACRL business meeting.
b.Directory: Goodell is updating the online directory as corrections are necessary and to include new members.The remaining print directories will be available at the ILA fall conference.
c.Electronic Communications: Gjerde reported that the website subscription was renewed in June at a cost of $110 per year. There are about 32 registered users.The spring conference webpage has had approximately 1500 hits, and the support staff conference webpage had almost 700 hits.
The committee is considering ways to streamline and refresh website tasks.Options include having each committee member work with other committees or having some committees do website work relevant to their content. The conversation is ongoing.
Discussion ensued regarding committee restructuring or combining.A small group could consider options related to communications, and will recommend options to the Board.Possible changes to by-laws would be necessary, but could allow more flexibility for committees’ roles.Suggestions were made to consider leadership development and mentoring, as well as incorporating ACRL national interest group concept.Cloyd, Hess, Babcock-Mashek, and Gjerde volunteered to be part of a group to further explore the ideas discussed.
d.Fall Program: Paulus reported that the committee will be publicizing fall program, which includes a Next-Gen Catalogs preconference and 3 concurrent sessions. The committee will be in touch with Electronic Communications.Pass along any future ideas to Paulus.
e.Membership: Gardner reported that there were 173 members, 5 renewing members, and 8 new members as of Sept. 3.The booth at ILA is reserved.Electricity & internet are at an extra cost, and the group agreed these are not necessary for the booth.
Gardner welcomes ideas for the booth, and the committee is considering a prize drawing, perhaps for a t-shirt.There will be an easel display with PR Advocacy Award guidelines.Gardner will circulate a schedule for booth volunteers.
f.Newsletter: Hess reported that the August newsletter has been distributed.It was delayed due to flooding conditions affecting several institutions.Ideally a newletter could be distributed on a monthly basis.
The next newsletter will be available in late Sept. or early Oct., and will include ACRL candidate bios/statements, as well as information about ILA board candidates who are from ACRL.
g.Nominating: Cloyd distributed a draft nomination lift.An ACRL Chapters Council Representative is still needed.Paulus suggested Kathy Parsons from ISU.
Membership must be notified 30 days prior to election (to be sent electronically through membership list), and ballots will be mailed after the October business meeting to allow nominations from the floor.Gruber suggested exploring electronic voting options, which would require a by-laws change. If necessary, Gjerde can set up a private mailing list of members for board business since not all members are on the list-serv.
h.Spring Conference (April 17 at Hawkeye Community College): Vikki Woods stepped down from the committee and has been replaced by Lisa McDaniels.The first meeting will be in Waterloo on Sept. 12.Suggestions for keynote are needed.The one-time grant used last year from ACRL will not be available again, and the cost will be approximately $2000 for a speaker.A save-the-date will be included in the next newsletter.
Theme ideas discussed include: scholarly communication, future of technical services/changing workflow, “future-proofing” libraries, being mission-driven, the history of change in libraries, and “outside the box” partnerships such as with student life departments and student governments.
i.Mentoring: Moon will be stepping down from the committee. It was suggested that 2 board members could co-chair.Stewart expressed interest in serving on the committee.
There were 10 applicants, 5 each mentors and protégés. Matches have been made and the group will meet at ILA to begin the year-long program.The August 18 mentor training was successful, and has been archived via Elluminate software.
The July support staff workshop had 35 attendees at DMACC-Boone.Feedback was very good.The final cost was $1398, $937 of which was paid for by DMACC administration.Registration income was $715, so the final outcome was a profit of $254.
j.ACRL Government Relations Representative: O’Gorman reported that hearings are taking place on public access policy for National Institutes of Health research. The policy is being challenged by the publishing lobby.It would be appropriate to contact legislators regarding this issue.
The national ACRL Legislative Advocacy program is valuable. Stewart participates and explained that responsibilities include contacting legislators about ACRL agenda items.There is a new ALA office lobbyist, Corey Williams Green, who is from Iowa.
k.ACRL Chapters Council Representative: Heinzman reported that at ALA’s Chapters Council meeting the new ACRL president,Erica Link, was introduced.Link’s theme will be advocacy. Speaker Michael McLane encouraged legislative advocacy efforts.See more information at: http://www.lita.org/ala/mgrps/divs/acrl/issues/washingtonwatch/acrladvocates.cfm
Chapters were reminded to be careful not to use newsletters, etc. for political messages.Megan Griffin and Mary Ellen Davis were also introduced at the meeting. There are several new national awards available, including a “Love my Librarian” award.
V.Other Business: The next business meeting will take place during ILA, on Thursday, October 17 at 4:30pm.An Executive Board meeting will take place that day at 8:00am, location TBA.Heinzman will notify board members of location.
A request for funding to explore open-source ILS has been delayed due to summer flooding.Small groups in northwest Iowa, Lynn County/Cedar Rapids, and possibly eastern Iowa have expressed interest.The next consortial meeting is October 23.Donham suggested a message from this board that now is the time to explore open-source options, and that waiting would be short-sighted due to a limited window as institutions are making future plans.
November 7 board meeting is cancelled due to ILA planning meeting. December 5 transition meeting will take place at University of Iowa and will include newly-elected officers. Current officers should bring position calendars and any materials to hand over.
Heinzman requested an annual summary from each committee for reporting purposes.Donham moved to adjourn.Goodell seconded.
Respectfully submitted, Anne Marie Gruber ILA-ACRL Secretary/Treasurer, 2008 University of Dubuque
I.Welcome: Heinzman called the meeting to order at 4:33pm.
II.Approval of Executive Board minutes from March 3, 2008
Donham moved to approve.Rachel Crowley seconded. Approved as written.
III.Treasurer’s Report
As of Sept. 30:
Balance 1/1/08: $4481.86
Dues:865.00
Spring Meeting/other:7155.00
Total available funds:12501.86
Less expenses to date:8236.63
Balance in account:4173.23
Balance with national ACRL: $156
IV.Committee and Chapter ACRL Representative Reports Heinzman introduced Executive Board members and thanked them for their work this year.
a.Spring Conference: Babcock-Mashek announced that the Spring Conference will be held April 17 at Hawkeye Community College in Waterloo. A call for proposals will be coming soon.The theme is “Future-proofing your library”.
b.Directory: Goodell thanked committee members and reported that extra print directories are available at the ILA/ACRL membership booth.The membership discussed an electronic-only directory since the print directory cost $540.A print version may be necessary for archival purposes.Mary Anne Knefel moved to switch to electronic-only.Dan Boice seconded.Upon further discussion, a friendly amendment was added to ensure printability and archiving.The motion carried. Duncan Stewart moved to publish the academic library list on the website without password protection, but retain password protection on membership list.Ryan Gjerde seconded.Upon further discussion, it was determined that the Board should further investigate options and make a recommendation at a future meeting.Stewart withdrew the motion.
c.Fall Program: Paulus thanked committee members and reported that planning for the spring conference begins soon.
d.Awards: Donham reported that proposal application forms are available for the $500 PR/Advocacy Award.She also introduced Myntha Cuffey, who received the ILA-ACRL scholarship to this ILA conference.She thanked committee members.
e.Membership: Gardner reported that there were 177 members as of Oct. 15, an increase of 4 members.She reminded members that the ILA membership year runs January through December.She thanked her committee members.Linda Fowler won the drawing for the tote bag from the membership booth.
f.Electronic Communications: Gjerde thanked committee members and reported that the a subcommittee of the Executive Board is discussing methods of communicating with the membership. He also reminded members about the ILA-ACRL list-serv.
g.Newsletter: Heinzman reported on behalf of newsletter chair Kate Hess.She thanked committee members and resported that a new newsletter is available on the ILA-ACRL website, http://www.iowaacrl.org Some changes may be forthcoming to the newsletter as communication methods are discussed.
h.Nominating: Brett Cloyd asked for nominations from the floor, and there were none.Nominees are: Mary Iber for Vice President/President-elect, Kate Hess and Bart Schmidt for At-large Representative, and Dan Boice for Secretary/Treasurer. Cloyd thanked committee members. Ballots for Executive Board election will be mailed to the membership after the conference.Electronic voting will be coming in the future.
i.Mentoring: Heinzman reported that mentors and protégés will be meeting this evening.The summer support staff workshop was very successful.Heinzman thanksed committee members.
j.ACRL Chapters Council Representative & ACRL Government Relations Representative: Lisa McDaniels & James O’Gorman were absent. Heinzman & Stewart discussed ALA Legislative Advocacy program, which focuses on opportunities to create relationships with legislators.For more information, see the ACRL website: http://www.ala.org/ala/mgrps/divs/acrl/issues/washingtonwatch/acrladvocates.cfm
V.Other Business
a.Stewart motioned to recognize Heinzman for her service at ACRL president. Gardner seconded. All approved.
b.Next meeting April 17, 2009 at ILA-ACRL Spring Conference at Hawkeye Community College in Waterloo.
Kathy Parsons motioned to adjourn.Susan Moore seconded.All approved. Meeting adjourned.
I.Welcome: Heinzman called the meeting to order at 4:33pm.
II.Approval of Executive Board minutes from March 3, 2008
Donham moved to approve.Rachel Crowley seconded. Approved as written.
III.Treasurer’s Report
As of Sept. 30:
Balance 1/1/08: $4481.86
Dues:865.00
Spring Meeting/other:7155.00
Total available funds: 12501.86
Less expenses to date:8236.63
Balance in account:4173.23
Balance with national ACRL: $156
IV.Committee and Chapter ACRL Representative Reports Heinzman introduced Executive Board members and thanked them for their work this year.
a.Spring Conference: Babcock-Mashek announced that the Spring Conference will be held April 17 at Hawkeye Community College in Waterloo. A call for proposals will be coming soon.The theme is “Future-proofing your library”.
b.Directory: Goodell thanked committee members and reported that extra print directories are available at the ILA/ACRL membership booth.The membership discussed an electronic-only directory since the print directory cost $540.A print version may be necessary for archival purposes.Mary Anne Knefel moved to switch to electronic-only.Dan Boice seconded.Upon further discussion, a friendly amendment was added to ensure printability and archiving.The motion carried. Duncan Stewart moved to publish the academic library list on the website without password protection, but retain password protection on membership list.Ryan Gjerde seconded.Upon further discussion, it was determined that the Board should further investigate options and make a recommendation at a future meeting.Stewart withdrew the motion.
c.Fall Program: Paulus thanked committee members and reported that planning for the spring conference begins soon.
d.Awards: Donham reported that proposal application forms are available for the $500 PR/Advocacy Award.She also introduced Myntha Cuffey, who received the ILA-ACRL scholarship to this ILA conference.She thanked committee members.
e.Membership: Gardner reported that there were 177 members as of Oct. 15, an increase of 4 members.She reminded members that the ILA membership year runs January through December.She thanked her committee members.Linda Fowler won the drawing for the tote bag from the membership booth.
f.Electronic Communications: Gjerde thanked committee members and reported that the a subcommittee of the Executive Board is discussing methods of communicating with the membership. He also reminded members about the ILA-ACRL list-serv.
g.Newsletter: Heinzman reported on behalf of newsletter chair Kate Hess.She thanked committee members and resported that a new newsletter is available on the ILA-ACRL website, http://www.iowaacrl.org Some changes may be forthcoming to the newsletter as communication methods are discussed.
h.Nominating: Brett Cloyd asked for nominations from the floor, and there were none.Nominees are: Mary Iber for Vice President/President-elect, Kate Hess and Bart Schmidt for At-large Representative, and Dan Boice for Secretary/Treasurer. Cloyd thanked committee members. Ballots for Executive Board election will be mailed to the membership after the conference.Electronic voting will be coming in the future.
i.Mentoring: Heinzman reported that mentors and protégés will be meeting this evening.The summer support staff workshop was very successful.Heinzman thanksed committee members.
j.ACRL Chapters Council Representative & ACRL Government Relations Representative: Lisa McDaniels & James O’Gorman were absent. Heinzman & Stewart discussed ALA Legislative Advocacy program, which focuses on opportunities to create relationships with legislators.For more information, see the ACRL website: http://www.ala.org/ala/mgrps/divs/acrl/issues/washingtonwatch/acrladvocates.cfm
V.Other Business
a.Stewart motioned to recognize Heinzman for her service at ACRL president. Gardner seconded. All approved.
b.Next meeting April 17, 2009 at ILA-ACRL Spring Conference at Hawkeye Community College in Waterloo.
Kathy Parsons motioned to adjourn.Susan Moore seconded.All approved. Meeting adjourned.
Present: Kim Babcock-Mashek, Jean Donham, Ryan Gjerde, Karen Goodell, Betsy Gardner, Anne Marie Gruber, Mary Heinzman, Amy Paulus, Duncan Stewart
I.Welcome: Heinzman called the meeting to order at 8:00am
II.Approval of Executive Board minutes from Sept. 5, 2008 Donham moved to approve.Gardner seconded. Approved as written.
III.Treasurer’s Report As of Sept. 30:
Balance 1/1/08: $4481.86
Dues:865.00
Spring Meeting/other:7155.00
Total available funds: 12501.86
Less expenses to date:8236.63
Balance in account:4173.23
Balance with national ACRL: $156
IV.Committee and Chapter ACRL Representative Reports
a.Awards – scholarship to ILA: Donham reported that Myntha Cuffey has received the scholarship to this ILA conference, with the allocation from national ACRL to be used for this expense
b.Directory: Goodell reported that extra print directories (approx. 75) will be available at the ILA/ACRL membership booth
c.Electronic Communications: Gjerde reported that the membership list has been updated and that discussions are currently underway about possible communication/newsletter committee restructuring
d.Fall Program: Paulus reported that 21 people signed up for the ILA/ACRL-sponsored preconference.
e.Membership: Gardner reported that there were 177 members as of Oct. 15, an increase of 4 members.She reminded the board to stop by the membership booth.
f.Newsletter: Heinzman reported on behalf of newsletter chair Kate Hess.The ACRL-sponsored sessions at ILA will be featured in the next newsletter.
g.Nominating – slate of nominations and new committees: Heinzman reported on behalf on nominating chair Brett Cloyd and distributed his report listing nominees.Ballots for executive board election will be mailed to the membership after the conference.
h.Spring Conference: Gardner reported that save-the-date cards are available in the membership booth.
i.Mentoring: Heinzman reported that mentors and protégés will be meeting this evening.
j.ACRL Government Relations Representative: No report.
k.ACRL Chapters Council Representative: No report.
V.Other Business
a.ILA Planning Day – Nov. 7.Due to this meeting, the previously-planned executive board meeting has been cancelled.
b.Next meeting Dec. 5 at University of Iowa NOTE:This will be the transition meeting with new and experienced board members. Bring notes to pass along if appropriate.Also bring along (or send me beforehand) a copy of your year-end report for your committee.
c.Reminder: the ILA-ACRL business meeting is at 4:30pm today.
Gardner moved to adjourn. Babcock-Mashek seconded. All approved.Meeting adjourned at 8:15am.
Present: Jane Campagna, Brett Cloyd, Jean Donham, Ryan Gjerde, Mary Heinzman, Kate Hess,
Karen Goodell, Anne Marie Gruber, James O’Gorman, Cassie Moon, Kris Stacy-Bates, Duncan Stewart, Rebecca Stuhr
Meeting called to order: 10:32am. Heinzman thanked Donham for all her hard work during the year.
Approval of the minutes
Donham moved to approve Executive Board minutes from October 10, 2007. Campagna seconded. Minutes were approved with corrections.
Treasurer’s Report As of 10/31/07
ILA Balance 1/1/07 $ 1,393.51
Dues $ 925.00
Spring Meeting Receipts/Other $ 7,016.00
Total Funds Available $ 9,334.51
Less expenses to date $ 4,282.65
ILA Balance $ 5,051.86
National account balance$154.00
Committee and Chapter ACRL Representative Reports
Spring Conference: Cloyd reported:
Planning continues for the March 3 conference at St. Ambrose. Speaker Dr. Ibarra has accepted. Social will take place on Sunday evening. Conference will be held regardless of weather.
Programming designed for support personnel, particularly issues of transition from support staff to professional staff and support staff serving in “front line” roles.
Katie Dunn has accepted a position out of state. Brett Cloyd will recommend replacement for committee to help future conference planning be smooth.
Directory: Stacy-Bates reported:
She is updating chair description for organizational manual, and proposed that the printed membership list be based on end of calendar year list plus updates as time allows.
Members discussed need for print directory. Could ask members for preferences print or online. Committee could discuss at March business meeting. Could reduce number printed.
Katie Dunn will need to be replaced.
Fall Program: Heinzman reported:
Amy Paulus is the new chair.
Ideas so far: Continue consortium discussions. Legal liability at reference desk, leadership co-sponsored by LAMA, working with SLA. Looking into pre-conference. Moon suggested continuing support staff theme. If you have additional ideas, contact Paulus.
Consortia:
Heinzman has been in discussion with Mary Wegner regarding consortia & State Library’s role. Wegner is recommending choosing a narrow focus first. Heinzman is considering calling meeting for eastern part of state to discuss. Nancy Baker has expressed interest. Stewart: “Blessing” from ILA or sponsorship by ILA-ACRL is important.
Campagna moved that ILA-ACRL supports further investigation of consortial relationships by empowering Heinzman to continue discussion in formal meeting in cooperation with State Library, beginning by targeting academic libraries but open to all types. Stewart seconded. Motion carried unanimously.
Awards: Stuhr reported:
There was 1 submission for the Scholarship Award, the winner of which will be announced at Spring Conference. Please encourage submissions. Deadline will be extended to Jan. 15.
Entering individuals must be members at time of submission.
The 2008 committee will consider awards submissions (rather than 2007 committee).
Membership: Heinzman reported on behalf of Betsy Gardner:
As of December 6, 2007, we had 186 members. In December of 2006 we had 217 members. We are down 31 members, about 14%. Of the 69 members who didn’t renew in 2007, 30 were from non-academic institutions and 3 were institutional members. We had 38 first time members in 2007.
136 people entered the drawing at ILA. Kay Eliot won first prize and Judy Behm won the second prize. The three third prizes disappeared before the drawing and so were not awarded.
The membership committee section of the organizational manual has been updated on the website.
A copy of the year end list has been sent to Laurie Hews for inclusion in the archives.
Electronic Communications: Gjerde reported:
He has worked with Hess on newsletter format updates. Encourages group to create website account and to continue to send updates for organizational manual.
Membership list is only portion that is password-protected.
Considering other organizational ideas for front page, such as blog format, which could have RSS capability.
Newsletter: Hess reported:
Veronica McCasey is no longer on newsletter committee.
Publication of the March newsletter will be delayed until after conference.
Gjerde suggested that the newsletter could morph into blog. Gjerde & Hess will explore this possibility, with goal of having update for the spring conference.
Donham reported that architect Kaufman & Myer expressed interest in advertising in newsletter and no precedent exists for this. This potentially opens door for need to solicit/policy concerns, revenue possibly not vital for time commitment required. Advertising requests will be referred to ILA.
Nominating: Heinzman reported:
There were 80 ballots returned. Cloyd, Gruber, and Babcock-Mashek were elected.
Rachel Crowley (Chapters Council Rep.) will be unable to continue her position. There are currently openings on Spring Conference, Directory, & Newsletter committees also. Contact Heinzman with suggestions.
ACRL Legislative Network Chapter Representative:
James O’Gordon is taking over from John Goodin as Rep. No report.
ACRL Chapters Council Representative:
Rachel Crowley is current Rep. but will be vacating position. No report.
Mentoring: Moon reported:
There was a committee meeting on November 29 at Grinnell
The committee plans to start publicizing mentoring program for new librarians in March, with goal to offer training and match pairs in October to allow face-to-face meeting at ILA.
Immediate task to submit proposal for conference program.
Day-long summer support staff workshop proposed to be held at DMACC. Date TBA, possibly late July.
Proposed afternoon sessions: technology in workflow, supervisory skills, search strategies/tools, panel of MLS programs
Breakout sessions for public/technical services to discuss trends
Other Business:
Viewed spring conference facilities
See distributed ILA-ACRL calendar for 2008 for upcoming meetings & conferences.
Next board meeting:
Friday, January 25, 2008 at 10:30am at St. Ambrose University.
Present: Jane Campagna, Jean Donham, Rebecca Funke, Mary Heinzman, Ryan Gjerde Barbara Robb, Betsy Gardner, Kate Hess, Jan Dellinger, Duncan Stewart, Kris Stacy-Bates
The meeting was called to order at 5:30p.m.
Approval of the minutes
Minutes for September 7, 2007 were reviewed. Campagna moved to approve; Barb seconded. The minutes were approved unanimously.
Treasurer’s Report
ILA Balance 1/1/07 $ 1,393.51
Dues $ 815.00
Spring Meeting Receipts $ 6,855.00
Total Funds Available $ 9,063.51
Less expenses to date $ 4,201.65
ILA Balance $ 4,861.86
National account balance$154.00
Committee and Chapter ACRL Representative Reports
Spring Conference 2008: Dellinger reported the following:
The committee received $500 grant from the ACRL Advocacy Grant which will help off-set costs of the conference.
A call for proposals will go out next week.
The committee would like to make a concerted effort to reach out to Iowa library support staff (members and non-members of ILA/ACRL) and Illinois libraries to encourage attendance at the conference.
Directory: The committee has completed a mailing list of library directors for use by the Spring Conference Committee. There is an interest in posting the list of library directors on the ILA/ACRL website.
Fall Program: Robb reported that all things were good to go. ILA Annual Planning Meeting is in November. Possible topics for the 2008 Fall Program include: Legal issues for libraries; Consortiums. Any other ideas need to be forwarded to Heinzman.
Awards: Donham reported winners of the Scholarships are Daniel ??? and Sarah ??? Winner of the Advocacy is the University of Dubuque. The Research Award will be announced at the Business Meeting.
Membership: Gardner reported 182 members in ILA/ACRL. Gardner also indicated a need to provide a reminder that membership runs January – December. Cost for the booth at ILA is $100. Cost for internet access at the boot is $189.
Electronic Communications: Gjerde reported that the new site is up and running. Members are able to create an account on the new website. Discussion was held on the language in the Operational Manual regarding “Government Relations Rep.” and “ACRL Legislative Network Rep”. Gardner moved to have John and Ryan work together to clarify the language relating to the duties and functions of this position; Campagna seconded. Motion was approved unanimously.
Newsletter: Hess reported the deadline for the upcoming newsletter is October 29th. The next newsletter will be out in November and will feature events at ILA. Future deadlines for the newsletter will be posted on the website.
Nominating: Heinzman reported paper ballots will go out next week.
ACRL Legislative Network Chapter Representative: Ryan reported that emails are going out regarding the Legislative Advocate Program.
ACRL Chapters Council Representative: Rachel is doing a presentation during the Fall Program.
Other Business
Funke opened discussion about the possibility for ILA/ACRL to create and sponsor a 1 day conference for academic library support staff for summer 2008. Funke offered the Des Moines Area Community College – Boone campus as a venue. No cost for the use of the facilities. Possible topics for the conference include: Leadership; Humor in the workplace; Dealing with difficult people. Presenters for the conference could come from within the membership of ILA/ACRL. Dellinger moved to ask the Mentoring Committee to establish a summer conference for academic library support staff; Heinzman seconded. The motion was approved unanimously.
ILA Planning Meeting is November 9, 2007 in Johnston, Iowa.
Minutes for October 12, 2006 were reviewed. Dodd moved to approve; Seamans seconded. The minutes were approved unanimously.
Treasurer’s Report
ILA Balance 1/1/07 $ 1,393.51
Dues $ 565.00
Spring Meeting Receipts $ .00
Total Funds Available $ 1,958.51
Less expenses to date $ .00
ILA Balance 3/19/07 $ 1,958.51
National account balance$161.00
Committee and Chapter ACRL Representative Reports
Spring Conference: Cloyd reported the committee is ready to go. Cloyd noted approximately 130 paid attendees. Photos and conference re-cap will be available on the website. Committee members were acknowledged and thanked for their time and energy.
Directory: Stacy-Bates reported that the directory is updated and on the website. Committee members were acknowledged and thanked for their time and energy.
Fall Program: Donham reported that Julia Gammon (OhioLink) will be the ACRL speaker. Committee members were acknowledged and thanked for their time and energy.
Awards: Stuhr announced that Mary Francis received the award to attend the Spring Conference. Stuhr announced two new award categories. Public Relations and Marketing Award is a $500 grant for a plan that will be implemented by an IA/ACRL library with an application deadline July 31, 2007. Recipients will be announced August 31, 2007. The Research Award will be a $500 grant. Call-outs for this award will be October 1, 2007 and recipients announced in December. Committee members were acknowledged and thanked for their time and energy.
Membership: As of March 12, 2007 the Iowa Chapter of ACRL has 121 members, including 15 new members. Committee members were acknowledged and thanked for their time and energy.
Electronic Communications: Gjerde invited members to visit the website often. Updating continues. Committee members were acknowledged and thanked for their time and energy.
Newsletter: March newsletter is out. Committee members were acknowledged and thanked for their time and energy.
Nominating: Heinzman reported that volunteer forms are included in the conference folders and are also available on the website. Committee members were acknowledged and thanked for their time and energy.
Education Ad Hoc Committee: Campagna reported that 43 surveys have been completed. The survey will close at the end of April. Committee members were acknowledged and thanked for their time and energy.
ACRL Legislative Network Chapter Representative: This has been a slow year. Membership is encouraged to consider volunteering for this position.
ACRL Chapters Council Representative: No report.
Other Business
Ad hoc Committee on Advocacy / Mentoring Subcommittee Report: The Executive Board anticipates that we will be moving forward with this report in the fall.
By Laws – response from ILA By-Laws Committee: Donham reported that the Executive Board approved the change in by-laws (all ‘shall’s to ‘will’s and adding ‘at least’ before the indicated number of committee members) and that the change is inconsequential and therefore a vote by the membership is not required.
Next Business Meeting
October 11, 2007 Coralville, Iowa ILA Annual Conference
Present: Jane Campagna, Jean Donham, Rebecca Funke, Mary Heinzman, Ryan Gjerde Barbara Robb, Betsy Gardner, Kate Hess, Jan Dellinger, Duncan Stewart, Kris Stacy-Bates
The meeting was called to order at 10:35 a.m.
Approval of the minutes
Minutes for March, 2007 were reviewed. Stewart moved to approve; Campagna seconded. The minutes were approved unanimously.
Treasurer’s Report
ILA Balance 1/1/07 $ 1,393.51
Dues $ 815.00
Spring Meeting Receipts $ 6,855.00
Total Funds Available $ 9,063.51
Less expenses to date $ 3,400.25
ILA Balance 7/31/07 $ 5,663.26
(Not reflected in the $100 cost for the conference booth and the $161 check from ALA that has been received but not yet deposited.)
National account balance$0.00 (new fiscal year began Sept 1, 2007 and new money has not yet been dispersed)
Committee and Chapter ACRL Representative Reports
Spring Conference 2008: Dellinger reported the following:
Date: Monday, March 3, 2008
Location: St. Ambrose University – Davenport, IA
Theme: Activating Advocacy: the Many Roles of Academic Librarians
Keynote: Roberto Ibarra, PhD (University of New Mexico)
The committee will apply for the ACRL Advocacy Grant of $500 to help with the cost of the conference.
The Board reviewed the budge for the conference. Campagna motioned to accept the budget; Gardner seconded. The budget was approved unanimously. Donham will submit the budget to ILA for approval. Once approved the Conference Committee can begin promoting the event. The Board also discussed options to actively promote support staff attendance at the conference. Partial scholarships for support staff registration and letters of encouragement to library directors were both offered as possible avenues to increase support staff participation.
Directory: Stacy-Bates reported no new activity. The committee will assemble a mailing list of library directors for use by the Spring Conference Committee.
Fall Program: Robb reported that all things were good to go.
Awards: Donham reported for Stuhr. The committee has received 3 applications for the Public Relations & Marketing Award. A decision will be made September 15, 2007. The committee will award 3 scholarships for the Spring Conference.
Membership: Gardner reported 174 members in ILA/ACRL. Gardner also indicated a need to provide a reminder that membership runs January – December. Donham will ask the ILA Executive Board to clearly state the membership date on the renewal form. The booth at ILA is coming along. Hess will print copies of the newsletter to hand out at the booth.
Electronic Communications: Gjerde reported that ILA/ACRL members will be able to create an account on the new website. The website will be unveiled at ILA.
Newsletter: Hess reported the deadline for the upcoming newsletter is October 29th. The next newsletter will be out in November and will feature events at ILA.
Nominating: Heinzman reported 1 vacancy for the Mentoring ad-hoc committee. The slate of candidates for the Executive Board is as follows: Vice President/President Elect – Brett Cloyd, University of Iowa; Secretary/Treasurer – Anne Marie Gruber, University of Dubuque; Member-at-Large – Kim Babcock Mashek, Wartburg College. Heinzman motioned to approve this slate of candidates; Gardner seconded. The motion was approved unanimously.
ACRL Legislative Network Chapter Representative: No report.
Present: Rebecca Stuhr, Jane Campagna, Brett Cloyd, Jean Donham, Rebecca Funke, Mary Heinzman, Ryan Gjerde; Barbara Robb; Betsy Gardner; Kate Hess; Jan Dellinger; Mary Iber; Duncan Stewart
The meeting was called to order at 10:30 a.m.
Approval of the minutes
Minutes for March, 2007 were reviewed. Cloyd moved to approve; Gardner seconded. The minutes were approved unanimously.
Treasurer’s Report
ILA Balance 1/1/07 $ 1,393.51
Dues $ 720.00
Spring Meeting Receipts $ 6,855.00
Total Funds Available $ 8,968.51
Less expenses to date $ 3,400.25
ILA Balance 6/30/07 $ 5,568.26
National account balance$161.00 (requests for reimbursements must be received by 8/15/07)
Committee and Chapter ACRL Representative Reports
Awards: Stuhr recommended we advertise for 3 scholarship awards to attend ILA this fall. Campagna motioned to advertise 3 scholarships to ILA; Heinzman seconded; motion approved. The creation of the Research Award will be announced in October/November. Stuhr asked for discussion on “appropriate expenditures” as it relates to the Public Relations and Marketing Grant. The board offered several examples including: printing costs, food, software, consulting fee, design fee, and promotional materials. Stuhr also announced the Award updates will soon be included on the ILA/ACRL website.
Spring Conference 2007: Cloyd reported 140 people attended and/or participated in the March 2007 conference. 24 people attended the pre-conference social at the Café Phoenix. Participant evaluations of the day indicate a good conference, enjoying the keynote, concurrent sessions, food and facilities. Income from registrations: $6,855.00 Less expenses: $3,339.32 Net profit: $3,515.68
Spring Conference 2008: Dellinger reported a shortage of 2 on the committee and they are working to fill those positions. Heinzman recommended a March 3, 2008 date for the conference. This date will coincide with spring break at St. Ambrose which will alleviate parking issues on campus. This date may also coincide with IPAL conference, creating a beneficial advantage for those who attend both conferences. This date is a Monday and the board felt it might be better allow attendees on the western half of the state to travel on Sunday to attend the conference. Topics for the conference are being discussed. One possible topic may be campus advocacy. Donham reported that ACRL offers partial funding for chapter programming that focuses on campus advocacy issues. ILA/ACRL would need to apply for funding and if selected could receive up to $500. This program from ACRL may be an option for the Spring 2008 conference should the committee decide on campus advocacy as a topic. Dellinger reported the new committee will meet early fall to begin planning.
Directory: No report.
Fall Program: Robb reported that Julia Gammon (OhioLink) will be one of the ACRL speakers. A list of panel participants is being identified. Mary Wagner and Jane Campagna will serve on the panel. The committee will seek to fill 1-2 more vacancies to serve on the panel. The board also discusses options for the silent auction item for ILA in October. Campagna motioned to have each board member bring an item from his/her institution that will then be bundled together as a single item; Gardner seconded the motion; motion passed.
Membership: Gardner reported 169 members in ILA/ACRL, with 29 as new members. The committee will have a booth at ILA in October. Dellinger motioned to allot up to $300 for the booth; Stewart seconded; the motion passed. Gardner also reported that volunteers are needed to work the booth and thought it might be advantageous to have the current newsletter available at the booth.
Electronic Communications: Gjerde reported we now have a new website. We are now using Dreamhost and the cost for the first year is $22.95. The old URL (www.iren.net/acrl/) will now point to the new address: www.iowaacrl.org which will help in transitioning to the new site. Design of the new site is ongoing. Gjerde would like to have the conversion complete by October so the new site can be showcased at ILA.
Newsletter: Hess reported conference coverage went well. Using Flickr worked very well for sharing photos. The next newsletter will be out in November.
Nominating: Heinzman reported that 2/3 of the committee spots are filled. The committee is working hard to fill the remaining slots. Voting will take place in the fall so vacancies need to be filled soon.
Education Ad Hoc Committee: Campagna reported that the survey indicated a need for support staff mentoring.
ACRL Legislative Network Chapter Representative: No report.
ACRL Chapters Council Representative: Donham reported on ACRL’s Initiative on Campus Advocacy. This initiative includes partial funding for chapter programming that focuses on campus advocacy issues. This initiative may work be an option for the Spring Conference. Proposal deadline is Sept. 15, 2007. Donham also reported on ACRL Awards for 2008. The list of awards include: Excellence in Academic Libraries Award ($3,000 and plaque); Hugh C. Atkinson Memorial Award (cash award and plaque); Academic/Research Librarian of the Yea Award (cash award and plaque); Samuel Lazerow Fellowship ($1,000 and plaque); Doctoral Dissertation Fellowship ($1,500 and plaque). Donham also indicated that our funds from ACRL ($161) need to be spent by early August. Possible ideas which include: promotional materials for our booth at ILA; conference speakers; ILA foundation speaker fund; web hosting.
Ad hoc Committee on Advocacy / Mentoring: Iber reported lots of interest from the survey and offered 2 different models available in library mentoring. Iber recommended a 2 year mentoring program within ILA/ACRL. Discussion favored a mentoring program with a 3 year commitment to development, implementation, and assessment. Campagna motioned to establish a 3 year ad hoc task force on mentoring to be identified, and including support staff members, by the nominating committee; Stuhr seconded the motion; motion passed.
