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Executive Board Minutes, September 2007

Posted October 1st, 2007 by gjerdery

ILA/ACRL Executive Board Meeting

September 7, 2007

University of Iowa Memorial Union

Iowa City, IA 

Present:  Jane Campagna, Jean Donham, Rebecca Funke, Mary Heinzman, Ryan Gjerde Barbara Robb, Betsy Gardner, Kate Hess, Jan Dellinger, Duncan Stewart, Kris Stacy-Bates 

The meeting was called to order at 10:35 a.m. 

Approval of the minutes

Minutes for March, 2007 were reviewed. Stewart moved to approve; Campagna seconded.  The minutes were approved unanimously. 

Treasurer’s Report

      ILA Balance  1/1/07  $  1,393.51

      Dues    $     815.00

      Spring Meeting Receipts $  6,855.00

      Total Funds Available  $  9,063.51

      Less expenses to date  $  3,400.25

      ILA Balance 7/31/07  $  5,663.26

    (Not reflected in the $100 cost for the conference booth and the $161 check from ALA that has been received but not yet deposited.) 

    National account balance $0.00   
    (new fiscal year began Sept 1, 2007 and new money has not yet been dispersed)     
     

Committee and Chapter ACRL Representative Reports

  • Spring Conference 2008:  Dellinger reported the following:
    • Date:  Monday, March 3, 2008
    • Location:  St. Ambrose University – Davenport, IA
    • Theme:  Activating Advocacy:  the Many Roles of Academic Librarians
    • Keynote:  Roberto Ibarra, PhD (University of New Mexico)
    • The committee will apply for the ACRL Advocacy Grant of $500 to help with the cost of the conference.

    The Board reviewed the budge for the conference.  Campagna motioned to accept the budget; Gardner seconded.  The budget was approved unanimously.  Donham will submit the budget to ILA for approval.  Once approved the Conference Committee can begin promoting the event.  The Board also discussed options to actively promote support staff attendance at the conference.  Partial scholarships for support staff registration and letters of encouragement to library directors were both offered as possible avenues to increase support staff participation.

  • Directory:  Stacy-Bates reported no new activity.  The committee will assemble a mailing list of library directors for use by the Spring Conference Committee.
  • Fall Program:  Robb reported that all things were good to go. 
  • Awards:  Donham reported for Stuhr.  The committee has received 3 applications for the Public Relations & Marketing Award.  A decision will be made September 15, 2007.  The committee will award 3 scholarships for the Spring Conference.
  • Membership:  Gardner reported 174 members in ILA/ACRL.  Gardner also indicated a need to provide a reminder that membership runs January – December.  Donham will ask the ILA Executive Board to clearly state the membership date on the renewal form.  The booth at ILA is coming along.  Hess will print copies of the newsletter to hand out at the booth.
  • Electronic Communications:  Gjerde reported that ILA/ACRL members will be able to create an account on the new website.  The website will be unveiled at ILA.
  • Newsletter:  Hess reported the deadline for the upcoming newsletter is October 29th.    The next newsletter will be out in November and will feature events at ILA.
  • Nominating:  Heinzman reported 1 vacancy for the Mentoring ad-hoc committee.  The slate of candidates for the Executive Board is as follows:  Vice President/President Elect – Brett Cloyd, University of Iowa; Secretary/Treasurer – Anne Marie Gruber, University of Dubuque; Member-at-Large – Kim Babcock Mashek, Wartburg College.  Heinzman motioned to approve this slate of candidates; Gardner seconded.  The motion was approved unanimously. 
  • ACRL Legislative Network Chapter Representative:  No report.
  • ACRL Chapters Council Representative: No report. 

Other Business

    Items for the silent auction were collected.   

Next Board Meeting

October 10, 2007   Coralville Marriott   5:30pm 

Adjournment – 11:46pm