ILA/ACRL
Business Meeting

October 16, 2008

Grand Harbor Resort/Convention Center

Dubuque, Iowa

I.          Welcome: Heinzman called the meeting to order at 4:33pm.

II.        Approval of Executive Board minutes from March 3, 2008

Donham moved to approve.  Rachel Crowley seconded. Approved as written.

III.       Treasurer’s Report

As of Sept. 30:

Balance 1/1/08:            $4481.86

Dues:                               865.00

Spring Meeting/other:     7155.00

Total available funds:    12501.86

Less expenses to date:   8236.63

Balance in account:        4173.23

Balance with national ACRL: $156

IV.       Committee and Chapter ACRL Representative Reports
Heinzman introduced Executive Board members and thanked them for their work this year.

a.              Spring Conference: Babcock-Mashek announced that the Spring Conference will be held April 17 at Hawkeye Community College in Waterloo. A call for proposals will be coming soon.  The theme is “Future-proofing your library”.

b.                Directory: Goodell thanked committee members and reported that extra print directories are available at the ILA/ACRL membership booth.  The membership discussed an electronic-only directory since the print directory cost $540.  A print version may be necessary for archival purposes.  Mary Anne Knefel moved to switch to electronic-only.  Dan Boice seconded.  Upon further discussion, a friendly amendment was added to ensure printability and archiving.  The motion carried.
Duncan Stewart moved to publish the academic library list on the website without password protection, but retain password protection on membership list.  Ryan Gjerde seconded.  Upon further discussion, it was determined that the Board should further investigate options and make a recommendation at a future meeting.  Stewart withdrew the motion.
 

c.              Fall Program: Paulus thanked committee members and reported that planning for the spring conference begins soon.

d.               Awards: Donham reported that proposal application forms are available for the $500 PR/Advocacy Award.  She also introduced Myntha Cuffey, who received the ILA-ACRL scholarship to this ILA conference.  She thanked committee members.

e.                Membership: Gardner reported that there were 177 members as of Oct. 15, an increase of 4 members.  She reminded members that the ILA membership year runs January through December.  She thanked her committee members.  Linda Fowler won the drawing for the tote bag from the membership booth.

f.                 Electronic Communications: Gjerde thanked committee members and reported that the a subcommittee of the Executive Board is discussing methods of communicating with the membership.  He also reminded members about the ILA-ACRL list-serv.

g.                Newsletter: Heinzman reported on behalf of newsletter chair Kate Hess.  She thanked committee members and resported that a new newsletter is available on the ILA-ACRL website, http://www.iowaacrl.org
Some changes may be forthcoming to the newsletter as communication methods are discussed.

h.               Nominating: Brett Cloyd asked for nominations from the floor, and there were none.  Nominees are: Mary Iber for Vice President/President-elect, Kate Hess and Bart Schmidt for At-large Representative, and Dan Boice for Secretary/Treasurer. Cloyd thanked committee members. 
Ballots for Executive Board election will be mailed to the membership after the conference.  Electronic voting will be coming in the future.

i.                  Mentoring: Heinzman reported that mentors and protégés will be meeting this evening.  The summer support staff workshop was very successful.  Heinzman thanksed committee members.

j.                  ACRL Chapters Council Representative & ACRL Government Relations Representative: Lisa McDaniels & James O’Gorman were absent. Heinzman & Stewart discussed ALA Legislative Advocacy program, which focuses on opportunities to create relationships with legislators.  For more information, see the ACRL website: http://www.ala.org/ala/mgrps/divs/acrl/issues/washingtonwatch/acrladvocates.cfm     

V.        Other Business

a.         Stewart motioned to recognize Heinzman for her service at ACRL president. Gardner seconded. All approved.

b.         Next meeting April 17, 2009 at ILA-ACRL Spring Conference at Hawkeye Community College in Waterloo.

Kathy Parsons motioned to adjourn.  Susan Moore seconded.  All approved. Meeting adjourned.

Respectfully submitted,

Anne Marie Gruber

ILA-ACRL Secretary/Treasurer, 2008

University of Dubuque