ILA/ACRL Executive Board Meeting

March 2, 2008, 5:15pm

Front Street Brewery, Davenport

Meeting called to order: 5:15pm

I.                                           Welcome and Introductions

II.                                        Treasurer’s Report:  Gruber reported:

ILA/ACRL     Balance as of 1/1/08: $4481.86

            Dues                                 580.00

            Spring Meeting/other  2,420.00

            Total available funds   7,481.86

            Less expenses to date 2,500.00

Balance in account      $4,981.86

ILA Balance as of 2/26/08      $154.00

III.                                     Committee and Chapter ACRL Representative Reports

a.       Directory: Goodell reported 200 were printed at a total cost of $540.  They will be distributed at spring conference.

b.       Spring Conference: Dellinger reported that there were 126 registrants so far and plans are running smoothly.  Weather may be a slight factor.

c.       Fall Program: Paulus distributed a list of proposals which were forwarded to ILA’s conference planning committee.

d.      Awards: Donham reported good responses for the research award.  The committee developed a scoring rubric.  Karen Lehmann from Wartburg was selected as this year’s recipient.

Two scholarship award recipients were selected:  Robyn Clark-Bridges from Mt. Mercy and Mara Egherman, a University of Iowa SLIS student.

e.       Membership: Gardner reported that as of 2-28 there were 117 members, including 15 new members and 86 non-renews (Non-renew list was circulated.  Contact Betsy if you have information about these former members.)

f.       Electronic Communications: Gjerde reported starting a Google Apps account, which enables email, chat, & calendar features (among others).

g.      Newsletter: Hess absent.  No report.

h.      Nominating: Cloyd reported that the committee has identified openings for next year.  Volunteer forms will be available in conference packets. 

i.        ACRL Governmental Relations Representative : O’Gorman absent. No report. 

j.        ACRL Chapter Council Representative: McDaniels absent.  No report.

       k.      Mentoring Ad Hoc Committee: Moon reported that the July 18 support staff conference has been approved by the ILA Executive Board.  They recommended 3 levels of registration rather than 2.  Brochures are available in conference packets.  The ILA-ACRL website will soon include mentoring information, and the committee is also exploring list-serv options.

 
The committee determined the budget and estimates $609 based on the non-member rate.

The mentoring program sign-up deadline is May 31.  Applications will be available soon after the spring conference.

     
“Mentoree” has been changed to “protégé” in committee operations.

Other Business

a.  Discussed spring conference refund requests due to weather.  Short discussion ensued.  ILA does not do refunds and expenses for food, etc. have already been incurred.  Gardner moved to disallow refunds.  Donham seconded.  Passed unanimously.

 b. Heinzman met with state library staff to continue exploration of open-source shared catalog.  The Evergreen project used in the state of Georgia is being considered as a model.  Another meeting is upcoming in May.

 c. Mary Cameron from the state Department of Education would like to meet with ILA-ACRL representatives to discuss information literacy.

Next meeting:

 July 11.  This would be an ideal time to try the conference call option.  Gruber will investigate options.

Respectfully submitted,

Anne Marie Gruber

ILA-ACRL Secretary/Treasurer, 2008

University of Dubuque