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Executive Board Minutes, July 2007

Posted October 1st, 2007 by gjerdery

ILA/ACRL Executive Board Meeting

July 13, 2007

Cole Library, Cornell College

Mount Vernon, IA 

Present:  Rebecca Stuhr, Jane Campagna, Brett Cloyd, Jean Donham, Rebecca Funke, Mary Heinzman, Ryan Gjerde; Barbara Robb; Betsy Gardner; Kate Hess; Jan Dellinger; Mary Iber; Duncan Stewart 

The meeting was called to order at 10:30 a.m. 

Approval of the minutes

Minutes for March, 2007 were reviewed. Cloyd moved to approve; Gardner seconded.  The minutes were approved unanimously. 

Treasurer’s Report

      ILA Balance  1/1/07  $  1,393.51

      Dues    $     720.00

      Spring Meeting Receipts $  6,855.00

      Total Funds Available  $  8,968.51

      Less expenses to date  $  3,400.25

      ILA Balance 6/30/07  $  5,568.26 

    National account balance $161.00   
    (requests for reimbursements must be received by 8/15/07)     
     

Committee and Chapter ACRL Representative Reports

  • Awards:  Stuhr recommended we advertise for 3 scholarship awards to attend ILA this fall.  Campagna motioned to advertise 3 scholarships to ILA; Heinzman seconded; motion approved.  The creation of the Research Award will be announced in October/November.  Stuhr asked for discussion on “appropriate expenditures” as it relates to the Public Relations and Marketing Grant.  The board offered several examples including:  printing costs, food, software, consulting fee, design fee, and promotional materials.  Stuhr also announced the Award updates will soon be included on the ILA/ACRL website.
  • Spring Conference 2007:  Cloyd reported 140 people attended and/or participated in the March 2007 conference.  24 people attended the pre-conference social at the Café Phoenix.  Participant evaluations of the day indicate a good conference, enjoying the keynote, concurrent sessions, food and facilities.   
    Income from registrations:   $6,855.00 
    Less expenses:   $3,339.32 
    Net profit:   $3,515.68
  • Spring Conference 2008:  Dellinger reported a shortage of 2 on the committee and they are working to fill those positions.  Heinzman recommended a March 3, 2008 date for the conference.  This date will coincide with spring break at St. Ambrose which will alleviate parking issues on campus.  This date may also coincide with IPAL conference, creating a beneficial advantage for those who attend both conferences.  This date is a Monday and the board felt it might be better allow attendees on the western half of the state to travel on Sunday to attend the conference.  Topics for the conference are being discussed.  One possible topic may be campus advocacy.  Donham reported that ACRL offers partial funding for chapter programming that focuses on campus advocacy issues.  ILA/ACRL would need to apply for funding and if selected could receive up to $500.  This program from ACRL may be an option for the Spring 2008 conference should the committee decide on campus advocacy as a topic.  Dellinger reported the new committee will meet early fall to begin planning.
  • Directory:  No report.
  • Fall Program:  Robb reported that Julia Gammon (OhioLink) will be one of the ACRL speakers. A list of panel participants is being identified.  Mary Wagner and Jane Campagna will serve on the panel.  The committee will seek to fill 1-2 more vacancies to serve on the panel.  The board also discusses options for the silent auction item for ILA in October.  Campagna motioned to have each board member bring an item from his/her institution that will then be bundled together as a single item; Gardner seconded the motion; motion passed. 
  • Membership:  Gardner reported 169 members in ILA/ACRL, with 29 as new members.  The committee will have a booth at ILA in October.  Dellinger motioned to allot up to $300 for the booth; Stewart seconded; the motion passed.  Gardner also reported that volunteers are needed to work the booth and thought it might be advantageous to have the current newsletter available at the booth. 
  • Electronic Communications:  Gjerde reported we now have a new website.  We are now using Dreamhost and the cost for the first year is $22.95.  The old URL (www.iren.net/acrl/) will now point to the new address:  www.iowaacrl.org which will help in transitioning to the new site.  Design of the new site is ongoing.  Gjerde would like to have the conversion complete by October so the new site can be showcased at ILA.
  • Newsletter:  Hess reported conference coverage went well.  Using Flickr worked very well for sharing photos.  The next newsletter will be out in November.
  • Nominating:  Heinzman reported that 2/3 of the committee spots are filled.  The committee is working hard to fill the remaining slots.  Voting will take place in the fall so vacancies need to be filled soon.
  • Education Ad Hoc Committee:  Campagna reported that the survey indicated a need for support staff mentoring. 
  • ACRL Legislative Network Chapter Representative:  No report.
  • ACRL Chapters Council Representative: Donham reported on ACRL’s Initiative on Campus Advocacy.  This initiative includes partial funding for chapter programming that focuses on campus advocacy issues.  This initiative may work be an option for the Spring Conference.  Proposal deadline is Sept. 15, 2007.  Donham also reported on ACRL Awards for 2008.  The list of awards include:  Excellence in Academic Libraries Award ($3,000 and plaque); Hugh C. Atkinson Memorial Award (cash award and plaque); Academic/Research Librarian of the Yea Award (cash award and plaque); Samuel Lazerow Fellowship ($1,000 and plaque); Doctoral Dissertation Fellowship ($1,500 and plaque).  Donham also indicated that our funds from ACRL ($161) need to be spent by early August.   Possible ideas which include:  promotional materials for our booth at ILA; conference speakers; ILA foundation speaker fund; web hosting.
  • Ad hoc Committee on Advocacy / Mentoring:  Iber reported lots of interest from the survey and offered 2 different models available in library mentoring.  Iber recommended a 2 year mentoring program within ILA/ACRL.  Discussion favored a mentoring program with a 3 year commitment to development, implementation, and assessment.  Campagna motioned to establish a 3 year ad hoc task force on mentoring to be identified, and including support staff members, by the nominating committee; Stuhr seconded the motion; motion passed.   

Other Business

      None 

Next Board Meeting

September 7  Cornell College  10:30am 

Adjournment – 12:35pm