ILA/ACRL Executive Board Meeting

October 16, 2008, 8:00 a.m.

Grand Harbor Resort, Dubuque

MINUTES

Present: Kim Babcock-Mashek, Jean Donham, Ryan Gjerde, Karen Goodell, Betsy Gardner, Anne Marie Gruber, Mary Heinzman, Amy Paulus, Duncan Stewart

I. Welcome: Heinzman called the meeting to order at 8:00am

II. Approval of Executive Board minutes from Sept. 5, 2008
Donham moved to approve. Gardner seconded. Approved as written.

III. Treasurer’s Report
As of Sept. 30:

Balance 1/1/08: $4481.86

Dues: 865.00

Spring Meeting/other: 7155.00

Total available funds: 12501.86

Less expenses to date: 8236.63

Balance in account: 4173.23

Balance with national ACRL: $156

IV. Committee and Chapter ACRL Representative Reports

a. Awards – scholarship to ILA: Donham reported that Myntha Cuffey has received the scholarship to this ILA conference, with the allocation from national ACRL to be used for this expense

b. Directory: Goodell reported that extra print directories (approx. 75) will be available at the ILA/ACRL membership booth

c. Electronic Communications: Gjerde reported that the membership list has been updated and that discussions are currently underway about possible communication/newsletter committee restructuring

d. Fall Program: Paulus reported that 21 people signed up for the ILA/ACRL-sponsored preconference.

e. Membership: Gardner reported that there were 177 members as of Oct. 15, an increase of 4 members. She reminded the board to stop by the membership booth.

f. Newsletter: Heinzman reported on behalf of newsletter chair Kate Hess. The ACRL-sponsored sessions at ILA will be featured in the next newsletter.

g. Nominating – slate of nominations and new committees: Heinzman reported on behalf on nominating chair Brett Cloyd and distributed his report listing nominees. Ballots for executive board election will be mailed to the membership after the conference.

h. Spring Conference: Gardner reported that save-the-date cards are available in the membership booth.

i. Mentoring: Heinzman reported that mentors and protégés will be meeting this evening.

j. ACRL Government Relations Representative: No report.

k. ACRL Chapters Council Representative: No report.

V. Other Business

a. ILA Planning Day – Nov. 7. Due to this meeting, the previously-planned executive board meeting has been cancelled.

b. Next meeting Dec. 5 at University of Iowa
NOTE: This will be the transition meeting with new and experienced board members. Bring notes to pass along if appropriate. Also bring along (or send me beforehand) a copy of your year-end report for your committee.

c. Reminder: the ILA-ACRL business meeting is at 4:30pm today.

Gardner moved to adjourn. Babcock-Mashek seconded. All approved. Meeting adjourned at 8:15am.

Respectfully submitted,

Anne Marie Gruber

ILA-ACRL Secretary/Treasurer, 2008

University of Dubuque