DRAFT Executive Board Minutes, December 2008
ILA/ACRL Executive Board Meeting
December 5, 2008, 10:30 a.m.
University of Iowa, Main Library, Room 2032
Minutes
I.
Welcome. Heinzman called meeting to order at: 10:32am
Present: Dan Boice, Brett Cloyd, Betsy Gardner, Karen Goodell, Ryan Gjerde, John
Goodin, Anne Marie Gruber, Mary Heinzman, Kate Hess Mary Iber, Lisa McDaniels, Judy
Mitchell, James O’Gorman, Kathy Parsons, Amy Paulus, Duncan Stewart
II.
Approval
of Executive Board minutes from October 16, 2008
Mentoring committee report by Heinzman, not Gardner.
Cloyd moved to approve. Gardner seconded.
III.
Treasurer’s
Report
As
of 11-17-08:
Balance 1/1/08 4481.86
Dues 865.00
Spring Meeting/other 7155.00
Total
available funds 12501.86
Less expenses to date 9371.64
Balance in account 3130.22
Balance with national ACRL: $156
IV. Committee and Chapter ACRL Representative Reports
a. Awards: Donham absent. Cloyd reported updates for Organization
manual related to Research and Advocacy awards.
Encourages promotion of the awards.
Heinzman reported that scholarship application for spring conference
will be available in January.
b. Directory: Goodell reported that
remaining print directories are available.
She will be updating the online Organizational Manual, including
removing references to print directories (following membership vote to cease
print directory). Goodell distributed the
committee’s annual report.
Cloyd opened discussion about online access to membership directory. Gjerde indicated that membership list and
institutional list are separate on the website and are both
password-protected. Gardner motioned
that the institutional list be made publicly available without password
protection. Stewart seconded. Discussion included ideas to link the
institutional list from ILA website & State Library website. Motion carried unanimously. Gjerde will update website to remove
password-protection from institutional list.
Membership list of individuals will still be password-protected.
c. Electronic Communications: Gjerde discussed
the annual report of the committee. Activities included updates in
collaboration with Newsletter & Directory committees. He shared several statistics regarding page
access. There have been some security
updates and visual changes to website. The
ability to track page revisions is now possible. New board members are encouraged to create
account on the website. Gjerde will grant access to relevant pages to allow committee
chairs and other Board members to update portions of the site.
d. Fall Program: Paulus reported on successful
preconference & concurrent sessions from fall conference in Dubuque. Concurrent sessions cost $400 for speakers.
Proposals for next fall sessions have been submitted to ILA. Topics proposed include: Scholarly
communication/open access, negotiating licenses, and blended
librarianship. Backup topic ideas
proposed include: legal research and a human touch in online presence.
Committee next meets Jan. 5 (snow date Jan. 12).
e. Membership: Gardner reported as of
Dec. 1 there were 182 members, an increase of 6 members since October. Letters were sent to new academic librarians
& directors to encourage membership and promotion of ACRL.
Gardner updated the Organizational Manual to reflect committee work no longer done
in print. She encouraged discussion of a
full membership email list vs. the current list-serv because not all members
are on the list-serv.
Stewart encouraged discussion of more effective communication and recruitment
with SLIS at Iowa and UNI. Goodin &
Stewart will communicate about possible strategies.
f. Newsletter: Hess reported that the final
newsletter of the year was published in November, reporting on ACRL-sponsored
sessions at the fall ILA conference. She
updated the Organizational Manual to reflect new publishing frequency &
topic guidelines.
The Flickr account for conference photos was made private because of previous
privacy concerns. The agreement forms
for presenters could include a disclaimer that speaker photos may be taken and
used in ACRL publications (print and/or online). Hess & McDaniels will work on language
to this effect and Gjerde is exploring the option of creating an image gallery
on the website.
g. Nominating: Cloyd distributed the list
of 2009 board members, 2009 roster of committees, and calendar of board
meetings. Cloyd will communicate with the
board about his possible absence early in 2009 due to international travel.
h. Spring Conference (April 17, 2009 at
Hawkeye Comm. College): McDaniels reported that committee met in September. Committee membership has changed due to
resignation of Vicki Woods. Claudia Frazer
will fill this role. The conference
theme “future-proofing your library”, inspired by a recent Library Journal article. The CFP will be distributed on website
& list-serv soon.
Speaker candidates under consideration:
Stephen Bell – Blended Librarian
Marylaine Block, formerly of St. Ambrose
Rachel Singer Gordon
Ellyssa Kroski (Columbia U) (http://oedb.org/blogs/ilibrarian)
Jessamyn West (http://www.librarian.net/)
Sarah Houghton (http://librarianinblack.typepad.com/)
Tiffini Travis (CSU-LB, on faculty of ACRL Immersion)
Daniel Chudnov (LC; onebiglibrary.net)
Rick Anderson (U of Utah)
Jane Burke (Serials Solutions)
Karen Coyle (consultant)
Rachel Bridgewater
Anne-Marie Deitering (Ore St U)
Karen Munro (U Ore)
John Willinsky (ed faculty Stanford)
Roy Tennant
Michael Gorman
i. Mentoring: Jen Rouse absent. Iber
reported that the 5 pairs met at ILA conference. Heinzman reported that 2nd summer
workshop for support staff is in preliminary planning stages. Gardner mentioned a request for mentoring for
librarians who are changing roles i.e public services to tech services.
j. ACRL Government Relations
Representative: O’Gorman reported on messages sent to list-serv about
legislative issues. ALA’s Washington
office hosted several post-election webinars regarding the recent election’s impact
on libraries.
k. ACRL Chapters Council Representative:
Parsons will attend ALA Midwinter for Chapter Council meetings.
Heinzman passed the gavel to Cloyd.
V.
Other
Business
a. There was a concern from community
colleges about how librarians are described within the Iowa Administrative Code. Gardner reviewed the concerns, namely a change
to language calling librarians “media specialists”. The situation should be resolved with
Department of Education, and Gardner thanked Dan Boice and ILA board members
for assisting. Stewart suggested making
sure to follow-through with ILA and ILA’s lobbyists.
b. Discussions are ongoing about possible
restructuring of committees to better facilitate communication with membership. This task force of the board has not yet
met. By-laws changes may be necessary,
and the ILA change to electronic voting should be included in any list of
proposals. Possible by-laws changes must
be submitted first to the ILA by-laws committee & board for approval,
then.must be submitted to membership 30 days before a business meeting.
Electronic voting is now allowed by ILA if it is included in subdivision
by-laws. The necessary by-laws change
could include language inclusive of both paper & electronic options. Cloyd will work with the ILA By-laws
committee to determine the process for this change and to discuss possible
committee mergers.
Gardner & Goodell discussed that a merger of the Membership & Directory
committees might be logical, particularly due to the elimination of the print
directory. The merged committee could
work on recruiting in spring & the directory in fall, with some changes to committee
deadlines necessary. The electronic-only
directory allows more flexibility for committee roles.
Newsletter & Electronic Communications: Using telephone conference calls
for all committees, particularly Electronic Communications, may help involve
committee members more. One option would
be to have an Electronic Communications committee member as liaison to each
other committee.
c. Report on State Task Force looking at
open source software catalog: Heinzman reported on the recent Task Force
meeting. The project is slowly moving forward,
with some significant challenges financially.
A representative from Iowa visited the Georgia Evergreen project. Some
groups of libraries are starting to explore consortia.
d. Other: Stewart suggested additional
involvement for At-large members of the board, which could include assisting
with committees or special projects.
e. Next meeting February 13, 2009 at
University of Iowa
Gardner motioned to adjourn. McDaniels
seconded.
Meeting adjourned: 12:10pm
Respectfully submitted,
Anne Marie Gruber
ILA-ACRL Secretary/Treasurer, 2008