Executive Board Minutes, December 2009 (draft)
ILA/ACRL Executive Board Meeting
December 4, 2009
University of Iowa Library
Minutes
I. Welcome: President Cloyd convened the meeting at 10:35am. All present introduced themselves.
Present: Dan Boice, , John Goodin, Ryan Gjerde, Mary Heinzman, Kate Hess, Mary Iber, Beth McMahon, Kathy Magarrell, Judy Mitchell, James O’Gorman, Kathy Parsons, Ericka Raber, Leslie Ross, Jen Rouse, Sara Scheib, Deb Seiffert, and Kari Weaver. Not present: Natalie Hutchinson.
II. Minutes of the October 22nd Executive Board Meeting: Once the secretary was able to locate the correct version, Board members had a field day. Kate Hess’ name was corrected, times were corrected, and the tenor of the narrative was corrected. With much head shaking, Heinzman MOVED “That the minutes be approved as corrected,” which motion was seconded and CARRIED. Cloyd expressed confidence that Raber would demonstrate competent minutes as a welcome change.
III. Treasurer’s Report
ILA-ACRL Account
Balance 1/1/09 $ 3,616.56
Income:
Dues 825.00
Spring Meeting/other 5,647.00
Total Available Funds: $10,088.56
Less Expenses to Date 6,568.59
Balance 11/20/09 $ 3,519.97
Balance with National ACRL: $155.00
IV. Report on the ILA Planning Meeting: Iber reported that subdivisions had been asked to spend down their accounts, and so she and the other officers had submitted a budget that they hoped would be realistic and on the safe side. Those present also did some preliminary planning for the year’s activities.
V. Reports:
a. Awards: Heinzman noted the scholarship to the Fall Program, and announced that the Committee had announced the availability of the scholarship to the Spring Conference and the Research Award. She also noted that the officers at the ILA Planning Meeting had proposed a new award, a Professional Development Scholarship. This would be for members who had been in Iowa for three or more years, and would help defray costs for attending a conference or meeting pertinent to their professional goals. Gjerde MOVED “That the Board approve establishing this award, with the proposal to go to the ILA Executive Board for final approval.” The motion was seconded. After discussion, Parsons MOVED “That the proposal be referred to the Awards Committee for further refinement,” which motion was seconded and CARRIED.
b. Directory: Seiffert reported that the results of the eighty-four responses were being studied.
c. Electronic Communications: Gjerde had sent out instructions to new committee chairs for using the chapter website, including links to committee pages. He had upgraded the site in November, a change that drew compliments from the Board.
d. Fall Program: Boice noted that his committee had generated names of potential speakers including Wayne Wiegand, Andrew Pace, and Jeannette Woodward. Fred Gertler would be on the agenda, also since he had been unable to present at the 2009 Fall Program and had promised to return in 2010.
e. Membership: Goodin noted that the total membership of 167 was the lowest in many years, and that there were about 300 academic librarians in Iowa who were not members. The Board discussed ways to encourage these individuals to join, including drawing from all who join or renew prior to March 31 for a free registration for the Spring Conference.
f. Newsletter: Mitchell noted that the committee had issued six newsletters during 2009, and thanked Gjerde and Schieb for their technical assistance.
g. Nominating: Iber reported that all slots were currently filled, and that the elections had been very successfully conducted electronically. She noted that she had been pleased by the response of librarians who had been in their positions for two or three years, and were glad to begin getting actively involved.
h. Spring Conference: McMahon noted that the conference, scheduled for April 23 at Kirkwood Community College, would have fourteen or fifteen concurrent sessions. The conference theme will be: “Open doors, open minds, open access.” The committee is hoping for poster sessions from the UI-SLIS students.
i. Mentoring: Rouse will contact Laurie Hews about how to identify ACRL members by years of membership.
VI. Other Reports:
a. Government Relations: No report.
b. Chapters Council Representative: Parsons reported having submitted a brief description of recent activities to the national newsletter.
VII. Passing of the Gavel: Cloyd passed the presidential gavel, somewhat worn but still potent, to Iber. Iber and the rest of the board members expressed their appreciation to Cloyd for his energetic and successful leadership during 2009.
VIII. Other Business:
a. Strategic Planning: Pursuant to the request of the ILA Strategic Planning Committee, Iber led the board in discussing ideas for future directions. Some ideas that surfaced included:
1. Coordinating fall program planning with other subdivisions. The Fall Program Planning Committee can assign one of its members to liaise with other subdivisions.
2. Bolstering the ILA Planning Session.
3. Podcasting of ACRL conference programs.
4. Assuring that conference venues have wireless access.
5. Electronic meetings to enable distant librarians to participate.
6. Urging the ILA to lobby library directors about the importance of involvement by librarians at the state level.
7. Virtual conferences to attract and involve more individuals.
b. Member-At-Large Responsibilities: These individuals might see about becoming involved with ad hoc committees.
c. Ad Hoc Committees: after discussion, Mitchell MOVED “That the Board re-establish an ad hoc Scholarly Communications Committee for a two-year period to revisit pertinent concerns, including updating of the website.” The motion was seconded and CARRIED. Iber appointed Hess to chair the committee.
d. New officers and committee chairs met with outgoing chairs to discuss responsibilities.
IX. Next meeting: February 19th at Cornell College.
X. There being no further business, the meeting adjourned at 12:20pm.
Respectfully submitted,
Daniel Boice
2009 Secretary-Treasurer