ILA/ACRL Executive Board Meeting
June 19, 2009
University of Iowa Library

Minutes

1. Welcome.  President Brett Cloyd convened the meeting at 10:30am.
   
   Present: Dan Boice, Brett Cloyd, Ryan Gjerde, Mary Iber, Beth McMahon, Judy Mitchell, James O’Gorman, Kathy Parsons, Amy Paulus, and Ericka Raber; Not present: Kim Babcock-Mashek, John Goodin, Mary Heinzman, Kate Hess, Deb Seiffert.
   
   
   1. Approval of Executive Board minutes from June 19. Amended for the names of those not present, and to note that receipts from the Spring Meeting had been $5,647. The minutes were APPROVED as amended.
      
      
   2. III.             Treasurer’s Report
      
       ILA-ACRL Account
      Balance 1/1/09                        3,616.56
      Income:
      Dues                                                740.00
      Spring Meeting/other                    5,647.00
      Total available funds                   10,003.56
      Less expenses to date                  6,018.59

Balance 5/30/09:                                       $3,984.97

Balance with national ACRL:                           $       0.00

1. Committee and Chapter ACRL Representative Reports

 Awards:  Heinzman sent a report noting that the Committee had received three applications from newly appointed academic librarians for the conference scholarship, and one application for the Public Relations award. The Board briefly discussed whether it is necessary to make the award every year, with a consensus that it is not, and President Cloyd agreed to relay this information to the Committee.

 Directory: The Board conversed with Seiffert (via speakerphone) about different models of a directory and potential enhancements, and specifically about the survey drafted by the Committee to ascertain from members how the directory is and could better be used. The consensus was to begin the survey process by sending the survey to the listserv and to proceed, if necessary, to additional methods of distribution.

Electronic Communications: Gjerde reminded Board members to be sure their accounts on the website were updated, and to check the website and the organizational manual to be sure that all was in order. He listed the Committee’s liaisons to other committees:

Awards:          Sara Schieb
Directory:        Von Yeager
Membership:   Jonathan Helmke
Newsletter:      Sara Schieb
Nominating:    Jon Helmke

President Cloyd reported that Laurie Hews had said that there would be no problem with our using the ILA resources to contact ACRL members. The Board briefly discussed using various technologies in lieu of in-person meetings.

Fall Program: Paulus reported that the speakers and session managers were all lined up, and everything seemed to be in order. 

Membership:  Goodin sent a report noting that as of July 23, there were 150 members, and that he had reserved a booth for the ILA Conference Exhibit Hall.

Mentoring: Raber reported that the three prospective protégés had all been matched to mentors, and they would meet at the ILA Conference, if not before. President Cloyd asked Raber to have the Committee write up a description of their work for the Organization Manual.

Newsletter: Mitchell reported four newsletters complete, with two more – pre- and post-conference – remaining.

Nominating: Iber reported that committee memberships were nearly filled, and that she expected to have chairs filled shortly. Nominees for Vice President/President-elect will be Ryan Gjerde and Mary Anne Knefel, and the current nominee for Secretary-Treasurer was Ericka Raber. Kathy Parsons and James O’Gorman had agreed to stay on in their capacities as National Chapters Council Representative and Government Relations Representative, respectively. Natalie Hutchinson and Lorrie Pellack were candidates for Member-at-Large.

Iber will send a full list of candidates to the Executive Board via e-mail, along with the list of committee chairs as soon as it is finalized. Iber will send a full report of the Executive Board nominations to the membership at least thirty days before the Annual Business Meeting. She reminded the Board that the ILA Planning Meeting was scheduled for November 13^th.

Spring Conference: McMahon reported that the Committee would be meeting in two weeks at Kirkwood Community College, and would be looking for a theme for the April 23 conference.

ACRL Government Relations Representative: O’Gorman reported little activity from the national association, but did remind the Board that the Consumer Product Safety Commission had ruled that libraries would not need to test books for lead.

ACRL Chapters Council Representative: Parsons reported that the fate of the Midwinter Luncheon and Candidate Forum was in the balance owing to the cost.

V.             Other Business

Electronic Voting:  Cloyd reported on how much he had learned by watching the method and pace of the ILA in handling this matter. Our proposal and draft had been approved by the ILA Bylaws Committee and then approved by the ILA Executive Board. All that remains is to have our membership approve the bylaws change at the conference in Des Moines.

Chapter’s support for ILA Conference: Our budget had included $400 for honoraria for our speakers. Since both speakers had declined an honorarium, the Board agreed to use the funds to help defray travel expenses, otherwise borne by the ILA.

Next meeting: The Board agreed to meet briefly at 10:40am on Thursday, October 22, at a location to be determined.

The next Business Meeting will be at 4:30pm at the ILA Annual Conference on October 22, 2009.

The Board, including new officers, will meet on December 4^th at the University of Iowa.

Parsons MOVED to adjourn. The motion CARRIED at 12:15pm.

Daniel Boice
Divine Word College
ILA-ACRL Secretary/Treasurer, 2009