ILA/ACRL Executive Board Meeting
April 16, 2009
My Verona Restaurant, Cedar Falls, Iowa

Minutes

I. Welcome. President Brett Cloyd convened the meeting at 8:00pm.

Present: Dan Boice, Brett Cloyd, Ryan Gjerde, John Goodin, Mary Heinzman, Mary Iber, Lisa McDaniels, Judy Mitchell, James O'Gorman, Kathy Parsons, Amy Paulus, and Deb Seiffert; Not present: Kim Babcock-Mashek, Kate Hess, Ericka Raber.

II. Approval of Executive Board minutes from February 13. Corrected under "Fall Program" to note that it is Heather Joseph (not Martin). Iber MOVED "Approval of the minutes as amended," which motion was seconded and CARRIED.

III. Treasurer's Report

 ILA-ACRL Account
Balance 1/1/09                        3,616.56
Income:
Dues                                             395.00
Spring Meeting/other                    480.00

Total available funds                    4,491.56

Less expenses to date                     45.27
Balance 4/6/09:                    $4,446.29

Balance with national ACRL:      $156

IV. Committee and Chapter ACRL Representative Reports

 a. Awards: Heinzman reported that Myntha Cuffy had been awarded a scholarship to the Spring Program. Cuffey had also been awarded a scholarship to the ILA Fall Conference, but Heinzman reported the committee felt that the circumstances justified the award. After lengthy discussion about if and/or how to limit awards, the matter was referred back to the committee, and Heinzman will bring a recommendation back to the Executive Board. The committee will be publicizing the availability of the Public Relations Award.

 b. Directory: Seiffert, only recently recruited to the committee chair, reported that the committee had divided up member institutions and was considering links to library staff directories, when those exist. There was consensus among Board members that a membership list needs to be maintained, and that other links can be added to but not in lieu of the list.

c. Electronic Communications: Gjerde reported that committee members had been assigned as liaisons with the rest of the committees, and they will be working to build up and enrich websites.

d. Fall Program: Paulus noted that Fred Gertler would be giving a second session for support staff, and ACRL will co-sponsor this session.

e. Membership: Goodin reported membership of 138, comparable to last year. The committee will staff a membership table at the next day's conference, and will then follow up with non-renewing former members.

 f. Mentoring: Currently chaired by Jennifer Rouse and Ericka Raber, the latter giving a report to the membership on Friday. No summer program had been planned, but the committee intended to survey past participants in the program. The Board felt that it would be good to provide opportunities for staff to further their growth. The Mentoring Committee is a three-year ad hoc committee, and should get feedback to find out how the program is working.

g. Newsletter: Mitchell reported that the third newsletter would be published following the conference.

h. Nominating: Iber planned to solicit nominations on Friday, noting that they would be due on August 14.

i. Spring Conference: McDaniels reported 98 registrations to date.

j. ACRL Government Relations Representative: O'Gorman reported on forwarded messages as well as items relating to the Federal legislature.

k. ACRL Chapters Council Representative: Parsons noted that our Annual Report would be due on May 15^th, and that by May 8^th she would like something for the national newsletter. Parsons reported that funds in our national account could be used for scholarships, although not for the fall conference, and could be used for the Leadership Institute. The Board agreed to these uses in alternate years, and Cloyd will see that our funds are duly spent out.

V. Other Business

a. Electronic Voting: Heinzman reported that the ILA Executive Committee had approved electronic voting. We will need to work up a proposal for the Bylaws Committee and, after approval from the Bylaws Committee, submit it to the membership for a vote. Cloyd assigned Boice and Heinzman to join him in a subcommittee to draft up the proposal for the Executive Board.

 b. Membership & Directory Committee merger: Goodin had drafted some language for the bylaws to accomplish a merger. The Board discussed the history of the committees, noting the reason that they were originally set up, and discussed a merger of the Mentoring responsibilities into the Membership Committee instead. There was consensus that we would need to see how much additional work is generated by maintaining the electronic membership list. If we wish to merge some committees, we can put this before the membership when we vote on electronic voting bylaws.

VI. Next meeting, June 19, 2009, at the University of Iowa.

Heinzman MOVED to adjourn. The motion CARRIED at 9:15pm.

Respectfully submitted,
Daniel Boice
Divine Word College
ILA-ACRL Secretary/Treasurer, 2009