ILA/ACRL Executive Board Meeting

February 13, 2009, 10:30 a.m.

University of Iowa, Main Library, Room 2032

Minutes

• I. Welcome. In the absence of the President, Vice President Iber called meeting to order at 10:40am
  
  Present: Dan Boice, Ryan Gjerde, Kate Hess, Mary Iber, Lisa McDaniels, Kim Babcock Mashek, Judy Mitchell, Kathy Parsons, Amy Paulus, and Ericka Raber.
  
• II. Approval of Executive Board minutes from December 5, 2008. Corrected under "Fall Program" to note that it was the ILA Conference Planning Committee that would meet in January. The minutes were accepted as amended.
  
• III. Treasurer's Report
  

 ILA-ACRL Account
Balance 11/17/08                    4,481.86
Income:

Dues                                             905.00
Spring Meeting/other                  7,601.34

Total available funds                           12,988.20

Less expenses to date                9,371.64

Balance 12/31/08:                   $3,616.56

Balance with national ACRL:      $156

• IV. Committee and Chapter ACRL Representative Reports

• a. Awards: Heinzman sent a report noting that the Awards section of the online Organization Manual had been updated to include information on the Research Grant and the Advocacy/Public Relations Grant. The Committee was accepting applications for the ILA/ACRL Spring Conference scholarship and for the Advocacy/Public Relations Grant.

• b. Directory: Iber noted that Rachel Crowley had resigned as chair. Cloyd will appoint a replacement. Cloyd had asked the committee to work on merging with Membership Committee, and to help draft bylaw changes for the April meetings.
  
• c. Electronic Communications: Gjerde reported his committee members enthusiastic about liaising with other ACRL committees, and he will soon be making assignments. He asked chairs of the other committees to determine which of their members would serve as liaison with the Electron Communications representative. The committee will be looking at the back file of electronic documents and making recommendations for disposition.
  
• d. Fall Program: Paulus reported Faye Chadwell and Heather Joseph were scheduled. Parsons reported having lined up Fred Gertler to give a presentation on humor in the library, and we may want speakers to do additional sections. Ellen Neuhaus had asked if ACRL would consider helping with expenses for transportation and honoraria, and there was consensus that we could help defray these costs. Paulus and Parsons will work with the speakers to sharpen the focus of their programs.
  
• e. Membership: Goodin had sent word that, as of February 9, fifty members had paid dues for 2009. The Committee will contact non-renewing 2008 members, as well as members from previous years who have not renewed.
  
• f. Newsletter: Hess reported a recently published newsletter. Next issue to be in mid-March on a special topic.
  
• g. Nominating: Iber asked board members to be thinking about possible nominations.
  
• h. Spring Conference (April 17, 2009 at Hawkeye Community College): McDaniels reported that local librarians were competently handling details for local arrangements.

Use of non-disposable tableware and plates for lunch would incur additional cost; the Board felt this a worthwhile expense.

Steven Bell had been confirmed as the keynote speaker.

Details for a pre-conference social were being finalized, and there was consensus that prepayment for a set menu or a buffet, versus ordering from a menu, was acceptable.

Three proposals for papers had been received, and the committee was expecting more as the deadline approached.

The committee was also discussing ideas for future registration fees, to help make the conference more affordable and attractive.

McDaniels will have an article in the next Catalyst.

• i. Mentoring: Raber noted that the committee has been considering another workshop for support staff. Board members, while agreeing with the idea of more such workshops, felt that it would be good to consider cooperating with the ILA Support Staff Roundtable, which also sponsors workshops, as well as online alternatives.
  
• j. ACRL Government Relations Representative: O'Gorman sent a report of messages having been forwarded via the listserv.
  
• k. ACRL Chapters Council Representative: Parsons reported on Chapter Council meetings at ALA Midwinter, and will be submitting an annual report on our activities. Parsons will arrange for ACRL packets to be sent to Mitchell for the Spring Conference. Parsons will check with national to see if we can donate our $156 balance to ILA to defray conference costs.
  

• V. Other Business
  
• a. Membership & Directory Committee merger: Babcock Mashek reported that Goodin had proposed some changes to the bylaws. Iber will forward these proposals electronically to Board members. The Board agreed that the merger made good sense.
  
• b. Bylaws: No report.
  
  
• VI. Next meeting, April 16, 2009, immediately following the pre-conference social in Waterloo.

The meeting adjourned at 12:20pm

Respectfully submitted,

Daniel Boice

Divine Word College

ILA-ACRL Secretary/Treasurer, 2009