The Nominating Committee is responsible for the nomination and election of officers in addition to identifying and appointing members to committees. Committee chairs and members are announced at the Annual Business Meeting. The election is held by mail immediately after the Annual Business Meeting. A quick turn-around for sending out, return of, and tabulation of ballots is necessary to get election results into the November newsletter.

Schedule of Activities

November
Attend the transitional ILA/ACRL Executive Board planning meeting. Discuss publicity needs with the Newsletter Committee Chair.
Executive Board meetings may be called during the year. Plan to attend and assume responsibility as appropriate.

January
Correspond with members of the Committee acknowledging their appointments and outlining the work that will be done and their expected contributions. Send a copy to the President so that communication channels are open.

Spring
Observe activity in the Chapter to identify potential chairs and committee members.

April/May
Attend Chapter's Spring Conference. Distribute volunteer form at the Spring Conference, including it with conference packets if possible. Send form (in electronic form, if possible) for posting to listserv.

June
Prepare and submit a Volunteer Form for the Newsletter. Communicate with Committee members to solicit development of ideas.

June/July
ILA/ACRL newsletter deadline. Volunteer Form published in newsletter.

August
Catalyst deadline. Any by-laws changes must be presented to the membership 30 day in advance of a vote, so the August catalyst allows this to occur without expense of an additional mailing.

August/September
Contact potential nominees for elected office. Verify qualifications including: ILA and ILA/ACRL membership plus ACRL membership as required and avoidance of consecutive and/or successive terms [see Bylaws (1995) Article VII, Sections 1,2,3]. Request written acceptance of the nominations and biographical information from each candidate and prepare biographical sketches. The Bylaws require that the slate be announced to each Chapter member 30 days before the Annual Business Meeting. Use the Web page and listserv to announce names of nominees. Forward written acceptances of t he candidates to the President.

September
Contact potential Committee members and confirm willingness to serve. Verify ILA/ACRL membership [see Bylaws (1995) Article VIII, Section 1]. Resolve size of committees in accord with the Bylaws.

October
Compile a list of Committee chairs. Present it, with a list of Committee members, at the Annual Business Meeting. Introduce the candidates for elected office at the Annual Meeting. Distribute additional information sheets about the candidates as necessary. Have draft ready for ballot. Obtain up-to-date labels for Chapter members from Naomi, at the ILA Conference if possible.
Immediately after the Annual Business Meeting, prepare ballots including any nominations received by Petition. Mail the ballots to the membership for the election of officers and the at-large Executive Board member, and any by-laws changes. Complete the election by mail, including with the ballot a short cover letter, biographical information about the candidates, a short explanation of any by-laws revisions, and a return envelope with the name/address of the Chair of the Nominating Committee. Do not open any returned ballots until they are to be tallied. As many members of the Nominating Committee as possible should be present (at least 3) when ballots are counted. Announce results by notifying all candidates, the Executive Board, Newsletter Chair (for inclusion in the Newsletter), ILA Executive Assistant, and others as appropriate.

November
Write letters of appreciation to the Committee Members, prepare the annual report, and update these Organization Manual pages. Attend the Annual Planning Session and pass records to the incoming Chair, archival records for the year to the outgoing Secretary/Treasurer, and Organization Manual revisions to the incoming Vice-President/President-Elect.

Special Information

1. For each position, try to have at least four possible names, and for Vice-President/President-Elect, six names are advisable. Strive for as much balance (re., geography, type of library, position held) as possible.

The Nominating Committee Chair

1983 Patrick Wilkinson, University of Northern Iowa
1984 Jamie Coniglio, Iowa State University
1985 Elizabeth Kaschins, Luther College
1986 Dorothy Persson, University of Iowa
1987 Theresa Walker, T. Walker & Associates
1988 Patrick Wilkinson, University of Northern Iowa
1989 Jane Kemp, Luther College
1990 Phil Van De Voorde, Iowa State University
1991 Jill Miller, Kirkwood Community College
1992 Catherine Rod, Grinnell College
1993 Leo Clougherty, University of Iowa
1994 Tina Herb, Kirkwood College
1995 Robert Rose, University of Northern Iowa
1996 Mary McInroy, University of Iowa
1997 Mary Beveridge, Drake University
1998 Chris Neuhaus, University of Northern Iowa
1999 Ed Goedeken, Iowa State University
2000 Jane Campagna, Scott Community College
2001 Rachel Crowley, Morningside College
2002 John Pollitz, St. Ambrose University
2003 Ellen Neuhaus, University of Northern Iowa
2004 Kathy Parsons, Iowa State University
2005 Rebecca Stuhr, Grinnell College
2006 Jean Donham, Cornell College
2007 Mary Heinzman, St. Ambrose University